AND I'LL CALL OUR COUNCIL MEETING FOR MONDAY, JANUARY 8TH, 2024, TO ORDER.
[00:00:06]
AND I'LL BEGIN BY ASKING COUNCILLOR MCLENNAN, ARE YOU READY OR DO YOU NEED A MOMENT? OH, YOU'RE READY. OKAY. COUNCILLOR MCLENNAN TO PLEASE READ THE OPENING STATEMENT.THANK YOU VERY MUCH, MADAM CHAIR.
UH, THE CITY OF YELLOWKNIFE ACKNOWLEDGES THAT WE ARE LOCATED IN CHIEF DRYGEESE TERRITORY.
FROM TIME IMMEMORIAL, IT HAS BEEN THE TRADITIONAL LAND OF THE YELLOWKNIVES DENE FIRST NATION.
WE RESPECT THE HISTORIES, LANGUAGES AND CULTURES OF ALL OTHER INDIGENOUS PEOPLES, INCLUDING THE NORTH SLAVE METIS AND ALL FIRST NATIONS, METIS AND INUIT WHOSE PRESENCE CONTINUES TO ENRICH OUR VIBRANT COMMUNITY.
THERE ARE NO AWARDS CEREMONIES OR PRESENTATIONS FOR THE AGENDA.
[Items 3 & 4]
COUNCILLOR MCLENNAN? I MOVE THAT THE MINUTES FOR THE REGULAR MEETING OF MONDAY, DECEMBER 11TH, 2023, BE PRESENTED FOR ADOPTION.THANK YOU. DO WE HAVE A SECONDER.
COUNCILLOR COCHRANE ANY ERRORS OR OMISSIONS? SEEING NONE.
NEXT, WE HAVE DISCLOSURE OF CONFLICT OF INTEREST AND THE GENERAL NATURE THEREOF.
DOES ANY MEMBER HAVE A CONFLICT OF INTEREST IN ANY MATTER BEFORE COUNCIL TODAY? SEEING NONE.
THERE WAS NO CORRESPONDENCE, NOR WERE THERE ANY PETITIONS FOR THE AGENDA.
THERE WERE NO STATUTORY PUBLIC HEARINGS FOR THE AGENDA THERE.
THERE WERE NO DELEGATIONS PERTAINING TO ITEMS ON THE AGENDA.
THERE WERE NO STATEMENTS FOR THE AGENDA.
ARE THERE ANY MEMBER STATEMENTS FROM THE FLOOR? UH, SO WE HAVE INTRODUCTION AND CONSIDERATION OF COMMITTEE REPORTS.
[Items 11 & 12]
OUR GOVERNANCE AND PRIORITIES COMMITTEE REPORT FOR DECEMBER 1TH, 2023, COUNCILLOR MCLENNAN.IS THIS NUMBER 12? I MOVE THAT ADMINISTRATION, CONDUCT ADDITIONAL ENGAGEMENT WITH THE PUBLIC ON THE REPLACEMENT OF THE PLAYING SURFACES AT THE FIELD HOUSE AND REMOVE ALL CONSTRAINTS FROM THE CONVERSATION, A BUDGET, WHETHER INTERLOCKING SECTIONS, ET CETERA, INCLUDING SPECIFIC OPPORTUNITIES FOR CURRENT AND POTENTIAL FIELD HOUSE USER GROUPS TO EXPLORE ADDED VALUE AND KEEP A RECORD OF SPECIFIC INPUT THAT WILL BE MADE AVAILABLE PUBLICLY PRIOR TO ANY DECISION BEING MADE ON THE PLAYING SURFACE.
THANK YOU. DO WE HAVE A SECONDER? COUNCILLOR FUQUET ANY DISCUSSION? COUNCILOR FUQUET.
YEAH. I'D LIKE TO MOVE A MOTION TO TABLE THE MOTION THAT COUNCILLOR MCLELLAN JUST READ IT OUT.
THANK YOU. DO WE HAVE A SECONDER TO TABLE.
COUNCILLOR PAYNE? COUNCILLOR FUQUET, DID YOU WANT TO SPEAK TO THE REASON FOR TABLING? UH, THANKS, MADAM CHAIR.
YEAH. INITIALLY I PUT THIS THE MOTION FORWARD THAT COUNCILLOR MCLENNAN JUST READ OUT.
WE DISCUSSED SUBSEQUENTLY AT A GPC MEETING.
AT THAT TIME, IT WAS BECAUSE WE WERE LOOKING FOR MORE ENGAGEMENT WITH THE END GOAL OF ENSURING THAT ALL THE USER GROUPS CURRENT AND POTENTIAL HAD THE OPPORTUNITY TO HELP THE CITY DEFINE, YOU KNOW, WHAT HIGH QUALITY PLAYING SURFACE LOOKS LIKE AND MEANS TO THEM.
UM, AND I WE UNDERSTAND THAT SINCE THEN THERE'S OBVIOUSLY BEEN SOME ENGAGEMENT.
SO THAT'S GREAT THAT THERE'S CONVERSATIONS HAPPENING.
SO, I WOULD PROPOSE TABLING IT FOR NOW AND LET ANY ADDITIONAL CONVERSATIONS HAPPEN THAT ADMINISTRATION AND THOSE USER GROUPS ARE DOING TO REACH THAT END GOAL OF REALLY DETERMINING WHAT SPECS ARE NEEDED FOR THE RFP SO WE CAN ENSURE THAT THE, THE CITY, YOU KNOW, INVESTMENT THAT WE'RE GOING TO BE MAKING IN THESE FIELDS MEETS THE NEEDS OF OUR USER GROUPS. THANK YOU.
DID YOU WANT TO INCLUDE A DATE TO REMOVE IT FROM THE TABLE, OR WOULD YOU LIKE TO JUST KEEP IT ON THE TABLE TILL TIME FEELS RIGHT? UH. WE CAN.
TABLING IT WITHOUT KIND OF LEAVES IT IN LIMBO FROM AN ADMINISTRATIVE PERSPECTIVE.
LIKE WE HAVE APPROVED THE BUDGET FOR 2023.
SO, IT WOULD PROBABLY BE RECOMMENDED THAT IF COUNCIL'S LOOKING TO TABLE IT JUST TO PONDER THE WORDING A LITTLE FURTHER AND DECIDE WHETHER THEY WANT TO VOTE ONE WAY OR ANOTHER THAT WE BRING IT BACK AT.
FEBRUARY 12TH IS WHEN WE'RE APPROVING THE 2024 BUDGET OR FEBRUARY 26TH, WHICH WILL BE AFTER WE APPROVE THE 2024 BUDGET, WHICH COULD ALSO MEAN THAT THERE'S MORE FUNDING FOR A SECOND FIELD IF THAT WAS INCLUDED IN THE BUDGET.
YEAH. HAPPY TO INCLUDE A DATE THEN FOR THE FIRST COUNCIL MEETING.
POST CONSIDERATION OF THE BUDGET.
THAT WAY ADMINISTRATION CAN KIND OF DEAL WITH WHATEVER COUNCIL'S DECISION IS ON THE NEXT FIELD.
MAYBE CREATE AN ECONOMY OF SCALE.
SO THAT WOULD BE MONDAY, FEBRUARY 26TH.
ANY. THE ADVISEMENT OF TABLING THE MOTION.
THANK YOU VERY MUCH, YOUR WORSHIP.
UH, NO. WE'RE FULLY READY TO DO WHAT COUNCIL WOULD LIKE TO SEE DONE.
[00:05:09]
CONSULTATION WITH USER GROUPS AND STAKEHOLDERS.WE'VE HAD SOME CLARITY ON THAT.
AND OUR THINKING HAD BEEN THAT WE WOULD PROCEED WITH RFP ON THE ONE PLAYING SURFACE AND PENDING DECISIONS MADE BY COUNCIL IN BUDGET 2024 ON WHETHER OR NOT TO FUND THE SECOND PLAYING SURFACE.
SO JUST A LITTLE CLARITY IN TERMS OF WHETHER OR NOT COUNCIL'S DIRECTION RIGHT NOW IS THAT WE FREEZE ALL WORK ON THE RFP UNTIL THE 26TH OF FEBRUARY. THANK YOU.
YEAH. MAYBE JUST A QUESTION IN ORDER TO ANSWER THAT.
DOES THE CITY? HAS THE CITY, FROM THE CITY'S PERSPECTIVE, IDENTIFIED THE SPECIFICATIONS FOR THAT REQUEST FOR PROPOSAL, LIKE THOSE DETAILED TECHNICAL SPECIFICATIONS FOR THE PRODUCT? OR ARE THERE MORE CONVERSATIONS ANTICIPATED OR MORE WORK OR RESEARCH IN THAT SPACE EXPECTED? IT MIGHT BE GOOD ALSO TO HAVE A PRESENTATION FROM ADMINISTRATION TO DEFINE THE DIFFERENT PROCUREMENT TERMS AND WHAT A REQUEST FOR PROPOSAL WILL DO, WHAT A TENDER WILL DO.
AND LEGALLY WHEN WE HAVE TO USE ONE OVER THE OTHER, BECAUSE REQUESTS FOR PROPOSALS ARE PRETTY BROAD, WHEREAS TENDERS GET INTO THE DETAILED SPECIFICATIONS, LIKE IF YOU LOOK AT THE REQUEST FOR PROPOSALS FOR THE FIELDHOUSE INDOOR PLAY AREA.
YOU'LL NOTICE THAT IT'S PRETTY BROAD.
THE MATERIAL HAS TO MEET CANADA STANDARDS, BUT IT DOESN'T SAY BUMP, BUMP, BUMP, BUTT MS. BASSI-KELLETT TO COUNCILLOR FEQUET QUESTION.
THANK YOU VERY MUCH, YOUR WORSHIP, AND APPRECIATE THE QUESTION.
WE WANT A NON-INFILL, HIGH QUALITY TURF THAT MEETS THE INTERESTS OF THE USER GROUPS AND CERTAINLY THAT WE'RE LOOKING AT SOME OF THE SPECS THAT ARE SET BY ORGANIZATIONS LIKE SOCCER CANADA THAT WILL REALLY LAY OUT THE KIND OF STANDARDS THAT ARE TO BE MET.
IF WE'RE LOOKING AT THOSE SPECIFIC LEVELS AND WHAT WE WANT IS WE WANT TO MAKE SURE WE'RE GETTING THE BEST BANG FOR OUR BUCK THROUGH THE RFP PROCESS, WHERE WE ARE SEEKING OUT, UH, WHAT KIND OF PRODUCT WE CAN GET.
THAT IS A HIGH-QUALITY TURF THAT DOES NOT HAVE INFILL.
I'LL ASK MS. WHITE IF HE HAS ANYTHING HE'D LIKE TO ADD.
GOOD AFTERNOON OR GOOD EVENING.
THANK YOU VERY MUCH FOR THE QUESTION.
SO, WE HAVE GUIDELINES IN OUR DRAFT RFP THAT ANY SUPPLY INSTALLER WOULD HAVE TO MEET OR EXCEED.
SO, THROUGH OUR RESEARCH AND THEN OUR DISCUSSIONS WITH THE GROUPS WE KNOW THAT THERE'S A MEASUREMENT CALLED G MAX, WHICH IS SURFACE HARDNESS AND THE ABILITY OF THE SURFACE TO ABSORB IMPACT.
THERE IS A GUIDELINE FOR THAT.
THERE'S A GUIDELINE FOR MIGRATION AND COMPACTION THAT'S INCLUDED IN THE INFORMATION.
THERE'S A MEASUREMENT FOR THAT.
THERE'S A MEASUREMENT FOR THE TRACTION COEFFICIENT AS WELL AS THE ROTATIONAL TRACTION.
THOSE ARE ALL LISTED AS GUIDELINES AS WELL AS THE VERTICAL DEFORMATION OF THE PILE AND THE HEIGHT OF THE PILE AS WELL. SO, THERE'S QUITE OF INFORMATION THAT WE'VE BEEN ABLE TO ASCERTAIN OVER OUR DISCUSSIONS AND OUR RESEARCH OVER THE LAST COUPLE OF YEARS AS WE PREPARED FOR THIS.
AND MOVING FORWARD, THIS IS WHAT WE WOULD INCLUDE IN THE CALL FOR PROPOSALS.
THANKS. I GUESS ONE FOLLOW UP QUESTION.
JUST UNDERSTANDING. WE'RE CONDUCTING BUDGET DELIBERATIONS IN THE FIRST WEEK OF FEBRUARY.
AND OF COURSE, I THINK I RECALL THAT THE SECOND AMOUNT FOR THE SECOND FIELD THAT WE KIND OF TALKED ABOUT LAST YEAR WOULD BE PROBABLY PRESENTED TO COUNCIL AT THAT TIME FOR CONSIDERATION.
SO, I MEAN, IS THERE AN EFFICIENCY OR AN OPPORTUNITY TO DO THE RFP AFTER THOSE, THE COUNCIL DELIBERATIONS SO THAT, YOU KNOW, FOR EXAMPLE, IF SOME PRODUCT SUPPLIER CAN INSTALL BOTH FIELDS FOR THE SAME PRICE OR FOR CHEAPER THAN DOING TWO SEPARATELY AND INDIVIDUALLY.
WOULD IT MAKE SENSE? I GUESS I'M JUST TRYING TO UNDERSTAND THE IMPLICATIONS OF ANY KIND OF TIMING DELAY OF THAT MONTH.
MS. BASSI-KELLETT. THANK YOU VERY MUCH FOR THE QUESTION.
[00:10:04]
REPLACED ON ONE FIELD.WE DON'T WANT TO PRESUME WHAT COUNCIL'S DECISION-MAKING PROCESS WILL BE AROUND BUDGET 2024.
BUT IF COUNCIL WAS TO SAY, YEAH, WE WANT TO APPROVE THE DOLLAR AMOUNT TO REPLACE THE FLOORING ON THE SECOND FIELD, THEN WE WOULD LOOK AT THROUGH OUR LEGAL AND PROCUREMENT LENS, THOSE TWO LENSES, WE WOULD TAKE A LOOK THEN TO SEE WHAT WE COULD DO TO ADJUST THE RFP AND, OR THE CONTRACT AT THAT POINT IN TIME, WHETHER OR NOT WE COULD SAY THAT, LET'S TAKE A LOOK AT GETTING BOTH DONE.
YEAH. I WAS JUST TRYING TO ASSESS IN MY MIND.
OBVIOUSLY, THE MOTION THAT WAS PUT FORWARD EARLIER IN DECEMBER IS A LITTLE BIT MOOT AT THE MOMENT.
I THINK COUNCIL WAS HOPING JUST TO ENSURE THAT USER GROUP'S NEEDS WOULD BE MET.
THAT'S REALLY WHAT WE'RE HOPING FOR.
AN EARLY RESPONSE IS THERE ANY MORE ENGAGEMENT, OR ARE WE? IS THE ENGAGEMENT AS FAR AS THE CITY'S CONCERNED COMPLETED AT THIS TIME? LIKE WE HAVE ENOUGH DETAILS TO MOVE TO RFP.
MS. BASSI-KELLETT? THANK YOU VERY MUCH FOR THE QUESTION.
SO, WE DID SOME PUBLIC ENGAGEMENT THROUGH, IN THE FALL, THROUGH PLAY SPEAK AND ALSO THROUGH SOME SURVEYS THAT WERE HAPPENING AT THE FIELDHOUSE ITSELF, WHERE PEOPLE COULD TAKE A LOOK AT SOME SAMPLES OF POTENTIAL PRODUCT THAT COULD BE TURF.
SO, A LOT OF CONSULTATION HAPPENED THAT WAY.
ABOUT 700 PEOPLE EXPRESSED THEIR THOUGHTS, EITHER IN PERSON OR ONLINE THROUGH PLAY SPEAK.
SO WE'VE DONE THAT LEVEL OF ENGAGEMENT.
THOSE WERE THE DISCUSSIONS THAT WE HAD EARLIER IN JANUARY.
GOD, WHERE ARE WE IN JANUARY NOW? OKAY. LAST WEEK AND THOSE DISCUSSIONS WERE REALLY, WE FELT THEY WERE REALLY PRODUCTIVE, REALLY FRUITFUL.
WE REALLY APPRECIATED THE TIME THAT THOSE REPRESENTATIVES TOOK.
I'LL COME BACK TO YOU AS YOU CONSIDER THAT COUNCILLOR MCLENNAN.
AND THANKS TO STAFF AND ALL THE USER GROUPS FOR SPENDING THE TIME TO HAVE THAT CONVERSATION.
WHEN THE RFP GOES OUT AND PRODUCT AND A VENDOR IS SELECTED WILL THERE BE ANY WORK DONE BY THIS, BY US AT THAT POINT TO ENSURE THAT THE USER GROUPS ARE COMFORTABLE WITH THAT SELECTED PRODUCT? OR ONCE THAT'S PICKED, IT'S FULL STEAM AHEAD? MS. BASSI-KELLETT. THANK YOU VERY MUCH FOR THE QUESTION.
SO, WE REALLY APPRECIATED THE INPUT THAT WE GET ON WHAT THE SPECS SHOULD LOOK LIKE.
WE'VE REALLY APPRECIATED THAT AND THE DISCUSSIONS THAT WE'VE HAD ON WHAT USER GROUPS INTERESTS ARE, AND THEY'VE BEEN VERY FORTHCOMING WITH US ON THAT, WHICH IS REALLY TERRIFIC. WE REALLY APPRECIATE THAT.
ONCE WE GO TO THE RFP PROCESS, THERE ARE A LOT OF LEGAL PARAMETERS AROUND THAT.
SO, WE REALLY WANT TO MAKE SURE THAT IF THERE IS AN AVENUE WHERE WE COULD INCLUDE THE PUBLIC AND LET PEOPLE KNOW WE WOULD, BUT WE'RE HELD PRETTY TIGHTLY TO THE PROCESS. AND SO, IF WE WERE, THE OPPORTUNITIES FOR FURTHER CONSULTATION WOULD BE QUITE LIMITED ONCE WE'RE INTO THE RFP PROCESS.
SO, THAT'S MY PRIMARY MAKING SURE WE GET A SAFE PRODUCT THAT THE USER GROUPS ARE COMFORTABLE WITH.
AS TO THE MEANS, TO ACHIEVE THAT, I'M NOT ENTIRELY SURE, BUT THAT'S MY PRIMARY CONCERN.
ANY OTHER QUESTIONS? COMMENTS ON THE ADVISABILITY OF TABLING THE MOTION? COUNCILLOR COCHRANE.
JUST A QUESTION TO COUNCILLOR FUQUET.
DO YOU NOT FEEL THAT WITHIN THE SPIRIT OF THIS MOTION, IT'S BEEN MET BY OUR ENGAGEMENT PROCESS THAT'S GONE THROUGH THE ADMINISTRATION? COUNCILLOR FUQUET.
[00:15:01]
YEAH. I MEAN, AS WE KNOW, THE USER GROUPS SENT IN A LETTER FOLLOWING THAT MEETING, AND I THINK THAT IT'S GREAT THAT STAFF HAS CARRIED OUT ADDITIONAL CONVERSATIONS.THAT'S WHY THE MOTION ITSELF IS KIND OF MOOT.
WHAT? I SHARE A SIMILAR CONCERN TO WHAT COUNCILLOR MCLENNAN JUST ARTICULATED IS JUST, YOU KNOW, OBVIOUSLY, WE REALLY WANT TO MAKE SURE THAT WHATEVER WE INVEST, THAT WE'RE ACTUALLY MEETING THE NEEDS OF THE COLLECTIVE USER GROUPS TO THE BEST OF OUR ABILITY.
AND SO, IT'S MY UNDERSTANDING FROM, FROM THE KIND OF MOST RECENT UPDATE WE'VE GOT, IS THAT THE PIECE THAT'S MAYBE NOT QUITE ARTICULATED OR DEFINED IS WHAT IS HIGH QUALITY. AND IT MIGHT BE DIFFERENT TO US AS IT MIGHT BE TO THE OTHER USER GROUPS.
AND SO THAT'S WHY I WAS CURIOUS IF THERE WERE OTHER CONVERSATIONS TO LIKE, FIGURE OUT THOSE SPECS OR THOSE DETAILS, OR DO WE ALREADY KNOW WHAT THEY ARE AND WE'RE READY TO GO AND THAT'S WHY I WASN'T SURE THAT TABLING WAS NECESSARILY A PROBLEM WHEN WE COULD WORK ON THE WORDING OF THE MOTION.
AND THEN IF THERE ARE ANY ADDITIONAL CONVERSATIONS THAT NEED TO HAPPEN, THEY CAN HAPPEN.
THEY DON'T HAVE TO. NOTHING HAS TO HAPPEN.
BUT IF THERE'S SOMETHING THAT'S USEFUL, IT COULD HAPPEN IN THAT TIME.
SO, ALL THOSE ARE ALL THE THINGS THAT WERE ROLLING AROUND IN MY HEAD.
WOULD YOU MAYBE CONSIDER PROCEEDING WITH THE MOTION AS IS THEN AND THEN US VOTING IT DOWN? AND IF WORSE COMES TO WORSE, LOOKS LIKE THE ADMINISTRATION HAS HEARD US PRETTY CLEARLY OF WHAT THE COUNCIL IS LOOKING FORWARD HERE WITH THE PROCESS GOING FORWARD.
AND I THINK WE CAN AT LEAST BE ASSURED THAT THERE'LL BE SOME COMMITMENT ON UPDATES TO THIS PROCESS.
YEAH. I MEAN, MAYBE JUST I CAN MAYBE ASK ADMINISTRATION.
IS THERE ANYTHING ELSE YOU COULD ADD JUST TO ELABORATE ON THE POTENTIAL FOR, YOU KNOW, NOT MAKING SURE THAT THE DETAILS OF THE RFP REFLECT TO THE BEST OF OUR ABILITY, THE NEEDS OF THE USER GROUPS.
SO, I'M NOT SURE HOW BIG OF A GAP THERE MIGHT BE BETWEEN THOSE TWO DEFINITIONS.
OR MAYBE THEY'RE THE EXACT SAME.
I DON'T KNOW IF THERE'S ANYTHING YOU CAN DO TO HELP HELP ME WITH THAT UNCERTAINTY.
I THINK IT ALSO STILL COMES BACK TO THE REQUEST FOR PROPOSALS VERSUS A TENDER.
SO, A REQUEST FOR PROPOSAL IS WHEN YOU'RE LOOKING FOR A PROPONENT TO COME FORWARD TO, TO PRESENT AN IDEA AND A TENDER IS YOU HAVE TO PROVIDE THIS SPECIFIC THING.
AND WE CAN'T JUMP BETWEEN A TENDER AND AN RFP.
THERE'S LIKE A LEGAL REASON WHEN YOU USE A TENDER VERSUS AN RFP.
SO, THAT'S WHERE WE MIGHT BE GETTING INTO A BIT OF LEGAL CHALLENGES.
AND SO, THE PROJECT TEAM AND RELEVANT EXPERIENCE, THE METHODOLOGY, THE FEES.
HAVING HEARD THE USER GROUPS ABOUT THE HIGH-QUALITY TURF, IT IS IT IS ALWAYS THE CHALLENGE WITH RFPS, BUT UM, MS. BASSI-KELLETT TO COUNCILLOR FUQUET'S POINT.
AND IF I CAN, I'LL SPEAK TO YOUR POINT ABOUT HIGH QUALITY.
AND I THINK THAT WAS SOMETHING THAT WE HAD A TRUE COMMUNION ON WHEN WE SAT DOWN AND MET LAST WEEK.
AND SO WE DID HAVE SOME SAMPLES THAT THE STAKEHOLDER GROUPS WERE ABLE TO TAKE A LOOK AT.
AND THAT'S EXACTLY WHAT WE'RE HOPING TO GET THROUGH THE RFP.
THANK YOU. COUNCILLOR HENDRICKSEN.
THANKS. I'M GOING TO STAY AWAY FROM PRODUCT QUALITY BECAUSE THAT IS WAY OUT OF MY FIELD HOUSE.
BUT ALL YOU LIKE THAT? YOU LIKED IT? BUT WHAT WAS IT? GOOD. WHAT I WAS GOING TO SAY WAS, THE ONE THING IS, I WOULDN'T PERSONALLY, I WOULD BE HAPPY WITH US NOT RUSHING THE FIRST RFP OUT THE DOOR.
SO, I THINK FOR WAITING FOR THAT AN EXTRA MONTH.
IT'S ALREADY BEEN A YEAR FOR VERY GOOD REASONS.
[00:20:02]
UM, BUT I JUST THINK WAITING AN EXTRA MONTH TO SEE IF WE HAVE BOTH, IT CAN THEN GO FOR AN RFP FOR TWO FIELDS AT THE SAME TIME.I DON'T KNOW IF WE'D NEED A MOTION AROUND THAT OR NOT, BUT I THINK THAT WOULD BE SOMETHING THAT PERSONALLY, I JUST DON'T SEE THE ADMINISTRATIVE BENEFIT TO GOING OUT ONCE NOW, WHICH BY THE TIME IT ACTUALLY GOES AT THE DOOR, IT'LL BE NOW TWO WEEKS TILL THE BUDGET IS APPROVED AND WE WILL ACTUALLY KNOW THE RESULT OF THAT.
SO, I JUST THAT'S ONE THING I DID WANT TO PUT ON THE TABLE.
MS. BASSI-KELLETT> WE COULD, AS COUNCILLOR COCHRANE SAID, NOT TABLE THIS.
WE COULD VOTE IT DOWN, HOWEVER, TO COUNCILLOR HENDRICKSEN'S POINT.
PERHAPS THE ADVISABILITY FROM ADMINISTRATION TO HOLD ON ISSUING THE RFP UNTIL WE SEE IF COUNCIL SUPPORTS A SECOND FIELD AND THEN ISSUING IT FEBRUARY 13TH IF COUNCIL APPROVES THE BUDGET.
SO, JUST WONDERING ABOUT ADMINISTRATION'S THOUGHTS ON THAT.
WE REALLY GET THE POINT THAT COUNCIL IS SEEKING TO LOOK FOR THE BEST BANG FOR THE BUCK.
AND IF WE HAVE TWO FIELDS TO DO VERSUS ONE.
WE HAVE SOME OPTIONS AROUND HOW WE WOULD WORD SOME OF THE PROCUREMENT IN THE RFP TO SAY THAT WE ARE LOOKING FOR ONE FIELD TO BE DONE AND BY X DATE WE WILL KNOW WHETHER OR NOT THERE IS A SECOND. IS THERE THE ABILITY TO QUOTE FOR ONE, POSSIBLY TWO? OUR CLOSURE DATE OF COURSE COULD BE SET FOR THE 13TH OR AFTER THE 12TH.
SO, THERE ARE SOME OPTIONS FOR US THAT IF WE WERE TO PROCEED NOW, AND I'M NOT TRYING TO PUSH THIS FOR THE SAKE OF DOING IT, WE'RE MORE THAN HAPPY TO SIT BACK AND NOT WORK ON THIS. THERE'RE OTHER THINGS TO DO, BUT AT THE SAME TIME, WE ARE VERY MINDFUL THAT WE DO WANT TO HAVE OUR DUCKS IN A ROW SO THAT WE CAN PLAN FOR REPLACEMENT DURING LOW SEASON IN THE SUMMER. WHILE WE'VE HEARD SOME FOLKS SAY THAT IT MAY NOT TAKE THAT LONG, WE KNOW THAT OUR TYPICAL SUPPLY CHAIN ISSUES HAVE TOLD US AND INFORMED US OVER THE LAST YEAR THAT THINGS OFTEN DO TAKE LONGER THAN WHAT WE WOULD LIKE.
SO WE WOULD LIKE TO BE ABLE TO GET THIS PROCESS GOING SOONER THAN NOT.
BUT AGAIN, TO BUILD IN THE OPTIONS FOR TWO.
YEAH, YOU CAN ASK FOR PRICING FOR ONE AND PRICING FOR TWO.
AND IF COUNCIL APPROVES, YOU GET THE TWO.
THERE IS THE WHOLE COMPONENT TO THAT.
SO, COUNCILLOR HENDRICKSEN YEAH.
I JUST WANT TO SAY, LIKE I'M HAPPY WITH ADMINISTRATION.
IF WE DECIDE THAT WE WANT TO DO TWO, THEN I'M PERFECTLY HAPPY WITH THAT AND MOVING THAT FORWARD.
THANKS. ANYTHING FURTHER ON THE MOTION TO TABLE.
COUNCILLOR REQUEST TO WITHDRAW THE MOTION TO TABLE.
I THINK I HEARD LOTS OF FOLKS.
AND IT ALSO, SAY IT FROM MY PERSPECTIVE.
APPRECIATE THE DISCUSSION IN DECEMBER, WHICH THEN RESULTED IN ENGAGEMENT SINCE THEN.
AND THEN I THINK THROUGH THE PROCUREMENT PROCESS, THE REQUEST FOR PROPOSALS TO ALLOW A BIT OF FLEXIBILITY NOT TO GET INTO THE GRAY AREAS OF A TENDER VERSUS AN RFP. AND THEN ALSO TO FIND THAT OPPORTUNITY TO BE ABLE TO GET A QUOTE FOR ONE FIELD VERSUS TWO SO WE CAN ACTION IT QUICKLY.
ANY FURTHER COMMENTS ON THE MOTION? SEEING? NONE.
ALL THOSE IN FAVOR? OPPOSED. AND THAT'S UNANIMOUSLY DEFEATED BUT APPRECIATES THE DISCUSSION IN DECEMBER AND THE WORK THAT ADMINISTRATION HAS DONE SINCE THEN TO ENGAGE ON THIS AND THEN LOOK FORWARD TO THE DISCUSSION OF BUDGET NEXT WEEK.
WITH THAT, WE HAVE NEW BUSINESS.
THERE WAS NO NEW BUSINESS FOR THE AGENDA.
IS THERE ANY NEW BUSINESS FROM THE FLOOR? THERE WERE NO BYLAWS FOR THE AGENDA, THERE WAS NO DEFERRED BUSINESS AND THERE WERE NO TABLED ITEMS FOR THE AGENDA.
IS THERE ANY DEFERRED BUSINESS OR ARE THERE ANY TABLED ITEMS FROM THE FLOOR? THERE WAS NO OLD BUSINESS FOR THE AGENDA.
IS THERE ANY OLD BUSINESS FROM THE FLOOR? THERE ARE NO NOTICES OF MOTION FOR THE AGENDA.
ARE THERE ANY NOTICES OF MOTION FROM THE FLOOR?
[Item 22]
THE NEXT WE HAVE A DELEGATION PERTAINING TO ITEMS NOT ON THE AGENDA.WE HAVE A PRESENTATION FROM MR. RICHARD SKINNER REGARDING WORK CAMPS.
SO, RICHARD, IF YOU'D LIKE TO COME ON UP TO THE MIC.
[00:25:06]
SO, ALL DELEGATIONS SHALL ADDRESS THEIR REMARKS DIRECTLY TO MYSELF AND SHALL NOT POSE QUESTIONS TO INDIVIDUAL MEMBERS OR ADMINISTRATION OR DEVIATE FROM THE TOPIC OF THEIR PRESENTATION. EACH PRESENTER SHALL BE AFFORDED FIVE MINUTES TO MAKE THEIR PRESENTATION.TIME ALLOWED TO EACH PRESENTER MAY BE EXTENDED BY UP TO TWO MINUTES.
BY A SPECIAL RESOLUTION OF COUNCIL.
AFTER A PERSON HAS SPOKEN, ANY COUNCIL MEMBER MAY, THROUGH ME, ASK THAT PERSON OR THE CITY MANAGER RELEVANT QUESTIONS AND NO DEBATE SHALL BE PERMITTED ON ANY DELEGATION TO COUNCIL, EITHER BETWEEN MEMBERS OR WITH AN INDIVIDUAL MAKING A DELEGATION.
AND WE ALSO REQUEST OR REQUIRE THAT PEOPLE SPEAK.
THREE MAKE PERSONAL REMARKS ABOUT ANY MEMBER OF COUNCIL, THE PUBLIC, OR AN EMPLOYEE OF THE CITY.
FOUR REFLECT UPON THE MOTIVES OF MEMBERS WHO MAY HAVE VOTED FOR A PARTICULAR MOTION.
WITH THAT, UM, I'LL HAND THE FLOOR OVER TO YOU.
THANK YOU VERY MUCH, YOUR WORSHIP.
AND THANK YOU FOR YOUR TIME, HONORABLE COUNCILLORS.
I JUST WANT TO SPEAK BRIEFLY ABOUT THE MODIFIED WORKER ACCOMMODATION.
WE'VE BUILT A SMALL, FACILITY ON USANGI DRIVE.
WE HAVE ABOUT 76 ROOMS RIGHT NOW.
IN ADDITION TO THAT, WE ALSO HAVE MINING OPERATION HAPPENING JUST OUTSIDE OF TOWN FOR THE LIFT LITHIUM PROJECT, AND WE HAVE SOME PEOPLE STAYING THERE.
WE ALSO HAVE THE DEPARTMENT OF DEFENSE AND PCL APPEAR TO BE COMMENCING WORK THIS SPRING FOR THE BUILDING FOR THE DEPARTMENT OF DEFENSE AS WELL.
SO, THERE IS QUITE A BIT OF DEMAND.
ALSO, WE'RE GOING TO INQUIRY ABOUT 50 PEOPLE FOR A MOVIE THAT'S GOING TO BE FILMED LOCALLY NOW.
SO MUCH SO THAT WE WILL MOST PROBABLY WHILE WE'RE PUTTING IN A DEVELOPMENT PERMIT FOR THE THIRD PIECE OF LAND TO PUT FOUR MORE MODULARS ON, WHICH WILL HOLD ABOUT 38 ROOMS EACH.
SO, WE'LL MAX OUT BY THE END OF SEPTEMBER WITH ABOUT 240 ROOMS. AT THAT STAGE, I FEEL, AND THIS IS NOT INCLUDING ANYTHING THAT MAY HAPPEN WITH FIRES, ET CETERA, THAT WE WILL MAX OUT ON THE LAND THAT WE'RE ON RIGHT NOW, AND THERE WILL BE A DEMAND FOR ANOTHER MODULAR CAMP.
SOME OF YOU, AND IN THE LAST TEN, 12 YEARS, I HAVE PLACED THESE, I LIKE TO CALL THEM, MODULAR WORKER ACCOMMODATION, BUT THEY'RE MORE LIKE SMALL HOTEL ROOMS WITH PRIVATE WASHROOMS. AND I HAVE BEEN BUILDING THEM FROM NORMAN WELLS TO LITA WRIGLEY, FORT SIMPSON, JEAN MARIE, AND ALSO, DOWN AT NAHANNI BUTTE, MAINLY FOR ENBRIDGE OVER THE LAST TEN, 12 YEARS.
SO, I'M VERY FAMILIAR WITH THE NORTHWEST TERRITORIES, BUT YELLOWKNIFE IS NEW TO ME.
SO, THE DEMAND IS GOING TO BE THERE.
UM, IN THE FUTURE, MAYBE WHEN THE CITY GRANTS PERMIT FOR PEOPLE TO DO WORK THAT THEY ALSO ASK WHERE THOSE WORKERS ARE GOING TO STAY.
I KNOW A LOT OF CONSTRUCTION HAPPENED THIS LAST SUMMER, AND A LOT OF PEOPLE STAYED IN APARTMENTS AND 4 OR 5 PEOPLE TO AN APARTMENT OR, ET CETERA.
SO, MAYBE WHEN YOU ARE DOING YOUR PROCUREMENT SIDE, MAYBE IT'S SOMETHING TO CONSIDER FOR THE FUTURE.
I THINK THAT'S MY FIVE MINUTES.
APPRECIATE IT. ANY QUESTIONS FOR THE PRESENTER? SEEING NONE.
THANK YOU AGAIN, RICHARD, FOR COMING OUT TONIGHT.
UH, NEXT WE HAVE ADMINISTRATIVE INQUIRIES.
[Item 24]
THERE WERE NO ADMINISTRATIVE INQUIRIES FOR THE AGENDA.ARE THERE ANY ADMINISTRATIVE INQUIRIES FROM THE FLOOR? COUNCILLOR WARBURTON.
[00:30:02]
THANK YOU, MADAM CHAIR.UH, WE HAD ASKED FOR A MEMO ON WORK CAMPS.
I KNOW IT'S A WORK PLAN COMING FORWARD SHORTLY, BUT JUST WONDERING IF WE CAN UPDATE ON WHEN.
THANK YOU, MISS MS. BASSI-KELLETT. THANK YOU VERY MUCH FOR THE QUESTION.
SO, I WILL ASK MISS WHITE IF SHE COULD GIVE US A POTENTIAL ETA.
SOME REALLY GREAT WORK I JUST WANT TO PUT OUT THERE HAS BEEN RESEARCHED AND DONE BY MY STAFF.
SO IT IS ACTUALLY ON MY DESK, WITH AIM WAS FOR Q1.
SO HOPEFULLY THAT WILL BE SOON QUOTE UNQUOTE.
THANK YOU. JUST SEE IQALUIT GOT 8.9 MILLION FROM HOUSING ACCELERATORS, SO FINGERS CROSSED WE CAN GET SOME NEWS SOON.
ANYTHING FURTHER? ANY FURTHER ADMINISTRATIVE INQUIRIES? SEEING NONE. IF I CAN GET A MOTION TO ADJOURN.
MOVE BY COUNCILLOR FUQUET, SECONDED BY COUNCILLOR MCGURK.
WE'LL SEE YOU NEXT MONDAY FOR THE BIG RELEASE OF THE DRAFT 2024 BUDGET.
MAYBE NEW HAIRCUT OR NEW SHOES TO MATCH THE BUDGET.
YEAH. WE'LL SEE EVERYBODY THEN.
* This transcript was compiled from uncorrected Closed Captioning.