Dec 11, 2023 Governance & Priorities Committee

[00:00:03]

AND WE'LL CALL OUR GOVERNANCE AND PRIORITIES COMMITTEE MEETING TO ORDER FOR DECEMBER 11TH, 2023.

[1. Opening Statement]

THE CITY OF YELLOWKNIFE ACKNOWLEDGES THAT WE ARE LOCATED ON CHIEF DRYGEESE TERRITORY.

FROM TIME IMMEMORIAL, IT HAS BEEN THE TRADITIONAL LAND OF THE YELLOWKNIVES DENE FIRST NATION.

WE RESPECT THE HISTORIES, LANGUAGES AND CULTURES OF ALL INDIGENOUS PEOPLES, INCLUDING THE NORTH SLAVE METIS AND ALL FIRST NATIONS, METIS AND INUIT, WHOSE PRESENCE CONTINUES TO ENRICH OUR VIBRANT COMMUNITY.

AND APPROVAL OF THE AGENDA.

[2. Approval of the agenda]

NO, NOTHING ELSE TO ADD.

AND DISCLOSURE OF CONFLICT OF INTEREST AND THE GENERAL NATURE THEREOF.

SEEING NONE.

UH, SO OUR NEXT PART OF OUR AGENDA, UM, A MEMORANDUM REGARDING REPORT REGARDING COUNCIL BEN HENDRICKSEN AND COUNCIL ROBERT WARBURTON TRAVELING TO HALIFAX, NOVA SCOTIA TO ATTEND

[4. A memorandum regarding a report regarding Councillor Ben Hendriksen’s and Councillor Rob Warburton’s travel to Halifax, N.S. to attend the Canadian Alliance to End Homelessness Conference from November 7 – 11, 2023.]

UH, DO ANY COUNCIL HAVE ANY QUESTIONS OR COMMENTS? SEEING NONE.

OH, SORRY. COUNCILLOR FEQUET.

THANKS, MADAM CHAIR.

YEAH, I READ THE REPORTS.

THANKS FOR THOSE GUYS. YEAH, I JUST WAS CURIOUS IF THERE WAS ONE BIG OVERALL, YOU KNOW, ACTIONABLE THING THAT YOU THINK WE SHOULD REALLY DIG OUR TEETH INTO THAT YOU LEARNED FROM THESE BEST PRACTICES? EVERYONE EVERYWHERE IS STRUGGLING WITH, UH, HUGE INCREASES ON THEIR SOCIAL SERVICES DEMANDS.

SO. AND THE CITIES ARE BEING ASKED TO DO MORE AND MORE STUFF, WHICH HAS BEEN TRADITIONALLY, UH, PROVINCIAL OR TERRITORIAL.

UM, SO, YEAH. AND THEN A LOT OF, UH, A LOT OF, YOU KNOW, UNIQUE LITTLE TAKEAWAYS THERE ON THINGS WE LOVE TO MAYBE TRY HERE IN THE FUTURE.

BUT, UH, OVERALL, IT WAS JUST INTERESTING TO COMFORTING TO KNOW THAT WE'RE NOT ALONE.

AND THERE'S A LOT OF FOLKS TRYING TO SOLVE THE SAME PROBLEM.

SO, UH, A LOT OF RESOURCES.

WE HAD A COUPLE MEETINGS SINCE, UM, WE HAD THAT CONFERENCE, SO.

YEAH, IT WAS WORTH IT.

I TOLD COUNCILLOR COCHRANE NOT TO OPEN THIS DOOR, SO I'LL KEEP TRYING AND KEEP IT SHORT.

THE BIG ONE FOR ME WAS CONSIDERING OUR LAST YEAR AND THE EMERGENCY MANAGEMENT PROCESS.

THERE WAS A PRESENTATION IN ONE OF THE SESSIONS THE CONCURRENT SESSIONS I ATTENDED, WHICH WAS SPECIFICALLY AROUND EMERGENCY MANAGEMENT AND FACTORING IN WOMEN, CHILDREN, PEOPLE WHO ARE HOMELESS IN THE EMERGENCY MANAGEMENT PREPAREDNESS.

SO IT'S VERY APROPOS, AS WE CONSIDER OUR OWN REVIEW OF WHAT HAPPENED.

AND SO THERE WERE SOME RESOURCES THERE THAT WHEN WE START GETTING INTO THE ACTUAL REVIEW, WILL BE, I THINK, REALLY INTERESTING AND KEY TO PULL FORWARD.

BUT I COULD GO ON AND ON, BUT I'LL STOP THERE.

THANKS. THANK YOU.

IS THERE ANYTHING FURTHER TO ADD? SEEING NONE I HOPE COUNCIL MEMBERS HAD A GREAT TIME AND MUCH WAS LEARNED.

UH, MOVING FORWARD, A DISCUSSION REGARDING THE FIELD HOUSE ENGAGEMENT.

[5. A discussion regarding Fieldhouse Engagement.]

WE HAVE, MR. ELI [INAUDIBLE] AS WELL AS BRUCE [INAUDIBLE].

THERE WE GO.

UM. SO, GENTLEMEN, UM, BY ALL MEANS, IF YOU WOULD LIKE TO DO A PRESENTATION, THE FLOOR IS YOURS.

YOU'LL WANT TO TURN ON THE MIC.

UM. AND AWAY WE GO.

YOU'LL WANT TO TURN ON THE MIC THERE.

UM, I UNDERSTAND WE HAVE FIVE MINUTES FOR A PRESENTATION, AND OUR PRESENTATION IS RUNNING ABOUT EIGHT MINUTES.

I'M WONDERING IF I CAN PROACTIVELY REQUEST A LONGER COUPLE EXTRA MINUTES.

WHAT WE END UP DOING IS WE HAVE OUR FIVE MINUTES, AND THEN WE CAN HAVE A MOTION FROM COUNCIL TO BE ABLE TO EXTEND IT FOR ANOTHER ADDITIONAL TWO MINUTES.

OKAY. WOULD IT BE POSSIBLE TO DO THAT NOW SO I DON'T HAVE TO STOP? I CAN JUST CONTINUE THROUGH.

UM, HOLD ON ONE SECOND.

ALL RIGHT. SO WE'LL GO THROUGH OUR FIVE MINUTES AND THEN WE'LL EXTEND IT WHEN WE NEED TO.

OKAY. THANK YOU.

GOOD AFTERNOON.

MY NAME IS ELI PURCHASE, AND I'M WITH THE YELLOWKNIFE ULTIMATE CLUB.

AND WITH ME ARE MATT TIBBLES WITH THE YELLOWKNIFE PERSONNEL SUPPORT PROGRAM, BEN LINACRE WITH YELLOWKNIFE EXILES RUGBY, BRUCE LAROCHE, WHO'S ASSOCIATED WITH VARIOUS SOCCER GROUPS, AND MELANIE THOMPSON WITH NWT SOCCER.

BRUCE HAS ALSO DONE SIGNIFICANT OUTREACH WITH OTHER USER GROUPS, INCLUDING YOUTH GROUPS, FOR INPUT ON THIS MATTER.

OVER THE LAST FEW YEARS, UH, I PLAYED ON THE CURRENT FIELD HOUSE SURFACE SINCE IT WAS FIRST BUILT, AND WANTED TO START BY SAYING THANK YOU.

[00:05:05]

AND THANK YOU FOR HEARING THE FIELD HOUSE USER BASE AND MAKING REPLACEMENT OF THE SURFACE WITH A SAFE AND HIGH QUALITY OPTION A PRIORITY.

AS USER GROUPS.

WE'VE BEEN WORKING ON THIS ISSUE ON OUR OWN AND TOGETHER WITH OTHER GROUPS FOR SEVERAL YEARS NOW.

UH, WE'VE BEEN LOOKING AT DIFFERENT TURF TYPES, INVESTIGATING COSTS, AND ANXIOUSLY AWAITING THE DAY WHEN WE COULD WORK WITH THE CITY TO MEET THE NEEDS OF OUR CURRENT USER GROUPS, BUT ALSO FUTURE USER GROUPS.

WE RECOGNIZE THE TIME AND MONETARY REQUIREMENTS PUT FORWARD BY THE CITY, AND ARE MAKING OURSELVES AVAILABLE TO ASSIST WITH THIS HOLY, UH, WORTHWHILE ENDEAVOR.

FIRST AND FOREMOST OF THE TWO OPTIONS PROPOSED.

THE CLEAR PREFERENCE FOR ALL OF OUR GROUPS IS THE TURF OPTION, AND WE WOULD LIKE TO REITERATE THAT THE CURRENT TYPE OF SURFACE DOES NOT MEET THE NEEDS OF USER GROUPS, AND ANY TURF SELECTED SHOULD BE SAFE AND HIGH QUALITY.

WHILE THERE ARE NUMEROUS MULTISPORT SURFACE LOCATIONS IN THE COMMUNITY, THE FIELDHOUSE IS THE ONLY SPACE AVAILABLE FOR FIELD SPORTS TO CONTINUE YEAR ROUND.

THE IMPORTANCE OF A TURF SURFACE ALSO APPEARS TO BE THE PREFERENCE OF THE LARGE MAJORITY OF RESIDENTS, BASED ON CURRENT RESULTS OF THE CITY'S POLL, WHICH WAS 87% AS OF LAST NIGHT. UH, A SAFE AND QUALITY TURF SURFACE MEETS THE NEEDS OF OUR SPORTS.

AND YET, AS USER GROUPS, WE'RE A LITTLE CONFUSED.

AS REGULAR USERS, WE BELIEVE THE CITY WOULD VALUE OUR EXPERIENCE AND HOLD CONSULTATIONS WITH ALL STAKEHOLDERS TO DISCUSS OUR NEEDS, CONCERNS AND WORK TOGETHER TO DETERMINE THE BEST COURSE OF ACTION.

WHETHER IT WOULD BE THROUGH POLLS, QUESTIONNAIRES, TOWN HALLS, WORKING GROUPS WITH INVITED REPRESENTATION.

WE ARE EAGER TO SHARE OUR EXPERTISE ON THESE ISSUES AND WORK WITH THE CITY TO OVERCOME ANY OBSTACLES.

WHILE TURF IS OUR PRIORITY, ONE SIGNIFICANT OBSTACLE WE SEE IS WITH REGARDS TO ISSUES IN ACCESSIBILITY THAT ONLY REPLACING ONE SURFACE WOULD CAUSE.

WE ARE WELL AWARE THAT FIELDHOUSE RENTALS CAN BE COMPETITIVE, ESPECIALLY FOR YOUTH SPORTS, AND IF THERE WERE A DEFINITIVE GOOD FIELD VERSUS BAD FIELD, THE INTENSITY OF THIS COMPETITIVENESS WOULD FOR FIELD TIME WOULD ONLY INCREASE AND POSSIBLY EVEN DECREASE FIELD HOUSE BOOKINGS SHOULD USERS REFUSE TO USE THE BAD FIELD, QUOTE UNQUOTE. UH, DIFFERENT FIELD TYPES WOULD ALSO CREATE FINANCIAL BARRIERS TO PARTICIPATION, SUCH AS USERS NEEDING TO OWN MORE THAN ONE TYPE OF SHOE IN ORDER TO PLAY SAFELY ON EACH SURFACE, AND EQUIPPING BOTH FIELDS SIMULTANEOUSLY WITH A SAFE AND HIGH QUALITY TURF SURFACE WOULD NOT ONLY ALLEVIATE THAT RISK, BUT ALSO RESULT IN INCREASED FIELD HOUSE USAGE AND BOOKINGS, AS PREVIOUSLY TENTATIVE PLAYERS WOULD HAVE CONFIDENCE TO PARTICIPATE WITHOUT INJURY.

TOGETHER, OUR GROUPS REPRESENT OVER 1,500 MEMBERS WHO PARTICIPATE IN VARIOUS ACTIVITIES, INCLUDING THE FIELD HOUSE.

ALL OUR GROUPS HAVE SEEN YEAR OVER YEAR THAT OUR PARTICIPATION DROPS AS WE MOVE FROM OUTSIDE TO INSIDE.

AND IN A RECENT SURVEY OF YELLOWKNIFE ULTIMATE MEMBERS, THE FEAR OF INJURY WAS MENTIONED TIME AND TIME AGAIN AS A REASON FOR MEMBERS DECIDING NOT TO PARTICIPATE OR TO LIMIT THEIR PARTICIPATION DURING THE FALL AND WINTER.

REPLACING THE TURF ON BOTH FIELDS WOULD RECTIFY THIS, RESULTING IN ADDITIONAL BOOKINGS AND INCREASED FACILITY REVENUES.

FOR INSTANCE, IF THE ULTIMATE CLUB WERE TO KEEP OUR PARTICIPATION PARTICIPATION RATE FOR SUMMER INTO THE WINTER, WE WOULD BE CONTRIBUTING AN ADDITIONAL 8 TO $9,000 IN BOOKINGS PER YEAR JUST FOR THE ULTIMATE CLUB.

WE ACKNOWLEDGE THAT THE CITY FACES CHALLENGES ON THE USE AND COST DURING NON-PEAK HOURS AND SEASONS, AND THE CITY HAS IDENTIFIED A MULTI-USE SURFACE AS A POTENTIAL SOLUTION.

WHILE WE STRONGLY RECOMMEND A SAFE AND HIGH QUALITY TURF SURFACE AS THE BEST OPTION.

A CONVERTIBLE SURFACE SUCH AS A HARD SURFACE WITH TURF ON TOP OR VICE VERSA, MAY MEET BOTH REQUIREMENTS.

OUR RESEARCH HAS IDENTIFIED MANY OPTIONS AVAILABLE THAT WOULD ADDRESS THE CITY'S CONCERNS AND ALSO PROVIDE A SAFE, QUALITY TURF SURFACE FOR OUR COMMUNITY TO PLAY ON.

WE RECOGNIZE THAT COST IS AN ISSUE IN ALL OF THESE DISCUSSIONS.

IN 2022, BRUCE SPOKE TO A COMPANY THAT HAS PREVIOUSLY INSTALLED FLOORING SURFACES IN THE NORTHWEST TERRITORIES.

THEY KNOW WHAT IT'S LIKE TO OPERATE UP HERE AND ALSO INSTALLS TURF.

THIS PRELIMINARY RESEARCH SUGGESTED THAT $300,000 WOULD BE SUFFICIENT TO EQUIP BOTH FIELDS WITH A SAFE AND HIGH QUALITY TURF SURFACE, AND IT ALSO IDENTIFIED AVAILABLE INSTALLATION AND MAINTENANCE COST SAVINGS, SUCH AS VOLUNTEER ASSISTANCE WITH INSTALLATION, LEVERAGING EXISTING MAINTENANCE EQUIPMENT, AND THE CITY'S GOAL OF SCALABLE SECTIONAL REPAIRS.

COMMUNITY PROJECTS ALSO COME WITH THE OPPORTUNITY TO EXPLAIN FINANCIAL EXPAND FINANCIAL RESOURCES, WITH THE POTENTIAL FOR USER GROUP CONTRIBUTIONS AND FUNDRAISING SOLUTIONS NEED NOT BE LIMITED TO THE CITY'S FINANCIAL CAPACITY.

WE ARE EXCITED TO WORK WITH THE CITY TO FIND THE BEST SOLUTIONS TO MEET TIMING AND FINANCIAL REALITIES, IN ADDITION TO AS MANY STAKEHOLDER NEEDS AS POSSIBLE.

AS ALWAYS, WE ARE GRATEFUL FOR THE CITY'S TRANSPARENCY AND DUE DILIGENCE IN DOING WHAT IS BEST FOR THE COMMUNITY.

IT WOULD BE HELPFUL FOR THE PUBLIC TO UNDERSTAND THE HISTORICAL RESEARCH, THE CONSIDERATIONS AND CASE STUDIES THAT WERE MADE PRIOR TO NARROWING THE DECISION DOWN TO THE TWO PROPOSED OPTIONS.

SORRY, ONE SECOND.

CAN I GET A MOTION TO EXTEND?

[00:10:04]

CONTINUE. THANK YOU.

KNOWING WHAT OTHER ALTERNATIVES WERE IDENTIFIED AS UNACHIEVABLE WOULD HELP IMMENSELY IN FOCUSING CONSULTATION AND ENSURING THERE IS NO DUPLICATION OF WORK.

WE'VE ALL HAD THE EXPERIENCE WITH CONSEQUENCES BORNE OF SHORT SIGHTED DECISIONS MADE SOLELY ON FINANCIAL REQUIREMENTS AND NOT CONSIDERING THE SIGNIFICANT COSTS TO, OR SUPPORT FROM THE ENTIRE ATHLETICS AND RECREATION ECOSYSTEM.

TOGETHER, WE NOW HAVE THE OPPORTUNITY TO USE OUR EXPERIENCES TO CREATE A BETTER RESULT FOR THE COMMUNITY.

WE APPRECIATE THAT THE CITY HAS LIKELY TAKEN MANY OF THESE CONCERNS INTO CONSIDERATION ALREADY, AND WE KNOW WE HAVE A CAPABLE STAFF HERE THAT TAKE PRIDE IN THEIR WORK SERVING OUR PUBLIC. WE WOULD LIKE TO SUPPORT THIS PASSION BY BETTER UNDERSTANDING THE DECISION MAKING PROCESS, THE INFORMATION THAT WAS USED TO COME TO THESE DECISIONS, AND TO SHARE OUR OWN SUBJECT MATTER EXPERTISE TO ENSURE THE FIELDHOUSE CAN BE SAFELY ENJOYED BY OUR COMMUNITY FOR YEARS TO COME.

THANK YOU. MERCI THANK YOU ELI.

AND DO WE HAVE ANY QUESTIONS OR COMMENTS FOR THE PRESENTER? UH COUNCILLOR MCGURK.

YEAH. THANK YOU FOR THE PRESENTATION.

UM, I APPRECIATE THAT YOU'VE DONE OR THAT YOU'VE LOOKED INTO THIS YOURSELF.

I'M JUST WONDERING WHEN YOU RECEIVED THAT ESTIMATE OF $300,000.

UH, THAT WOULD HAVE BEEN ROUGHLY A YEAR AGO.

IT WAS FALL 2022 WHEN I WAS REACHING OUT TO THOSE COMPANIES.

THANKS. APPRECIATE IT.

COUNCILLOR FEQUET.

THANKS, MADAM. THANKS FOR THE PRESENTATION AND THE MYSTERIOUS MICS TODAY.

UM, YEAH. WHEN YOU GUYS DID RESEARCH, WHEN YOU MADE THAT, WHEN YOU JUST MADE THAT STATEMENT ABOUT $300,000 WAS THAT YOU SUGGESTED THAT BOTH FIELDS COULD BE REPLACED UNDER $300,000 OR WAS IT PER FIELD? UH, BOTH FIELDS FOR THAT, FOR THAT AMOUNT.

OKAY. UM, AND WHERE DID YOU GUYS, UH, DID YOUR RESEARCH INVOLVE LOOKING AT ANY TYPES OF FLOORING THAT ARE SECTIONAL, I.E.

CAN BE, YOU KNOW, KIND OF REPLACED IN SECTIONS IF THERE'S DAMAGE OR NEED REPAIRS.

UM, SO WHEN I DID THAT RESEARCH, THERE WAS A COMPANY THAT WAS UP HERE FOR OTHER WORK.

AND SO I ACTUALLY MET WITH THEM AND I TOURED THE FIELD HOUSE WITH THEM, AND THEY TOOK A LOOK, AND I ALSO SENT THEM THE FLOOR PLAN WITH THE DIMENSIONS AND STUFF LIKE THAT.

SO BASICALLY I ACTUALLY GAVE THEM AN ESTIMATE OF BELOW $300,000, BECAUSE THIS WAS WHEN I WAS COMING UP WITH THESE NUMBERS MYSELF AND TRYING TO PROPOSE A PLAN TO THE CITY BEFORE IT WAS ANNOUNCED THERE WAS BUDGET FOR THIS.

UM, AND SO THEY ESTIMATED THAT IT COULD BE DONE FOR UNDER $300,000 FOR BOTH.

THIS WAS BEFORE INFLATION.

SO THINGS MIGHT BE A BIT MORE NOW.

BUT THEY ALSO DID MENTION THAT IT WOULD ALSO DEPEND ON THE NUMBER OF LINES AND STUFF THAT WOULD WANT TO BE ON THE FIELD.

SO IT WAS DESIGNED TO BE SECTIONAL REPAIRABLE, BUT THE TOTAL COST WOULD ALSO DEPEND ON W HAT LINES AND DESIGN PEOPLE WOULD CHOOSE FOR THE FIELDHOUSE IN THE END.

THANKS. AND, UH.

SORRY, BRUCE [INAUDIBLE] AND DO YOU KNOW IF THOSE COSTS, LIKE, INCLUDED THE FULL INSTALL AND REMOVAL, OR WAS IT JUST THE PRODUCT? UM, SO THE REMOVAL, ACTUALLY, INTERESTINGLY, THERE'S THIS.

THIS MAY BE A LITTLE DEPRESSING FOR SOME PEOPLE TO HEAR, BUT THE CURRENT TURF, IF YOU WANT TO CALL IT THAT, THAT WE HAVE IN THE FIELDHOUSE, IS ACTUALLY STILL USED IN PLACES DOWN SOUTH. SO THE COMPANY IS BASED IN ALBERTA, AND THEY ACTUALLY SAID THEY GET REQUESTS FOR THIS KIND OF FIELD FOR THINGS LIKE THE STAMPEDE, BECAUSE THEY KNOW PEOPLE ARE GOING TO SPILL DRINKS ON IT, AND THEN THEY COULD THROW IT OUT AFTER ONE USE.

SO HE ACTUALLY SUGGESTED THAT DEPENDING ON THE QUALITY OF IT, WHEN THEY LIFT IT UP, THEY COULD ACTUALLY POTENTIALLY BUY IT BACK OFF US FOR A CERTAIN AMOUNT OF MONEY.

INSTALLATION. HE DID SAY THAT A LOT OF THE INSTALLATION IS VERY STRAIGHTFORWARD, AND SO THAT THAT COULD ACTUALLY BE DONE BY VOLUNTEERS IF WE WANTED TO LOWER PRICE, AND THEN ONLY THE COMPLICATED STUFF WOULD NEED TO BE DONE BY PROFESSIONALS.

SO THE INSTALLATION WAS INCLUDED.

BUT I HAD TOLD HIM THAT I, I ESTIMATED WE COULD GET SOME VOLUNTEERS BECAUSE AT THIS POINT THERE WAS A STRONG INTEREST IN REPLACING THIS TURF. SO.

YEAH. THANKS.

AND, UM, I KNOW THERE'S A FEW DIFFERENT USER GROUPS HERE TODAY, SO JUST CURIOUS, UM, HAVE ANY OF THE USER GROUPS THAT ARE USE THE FIELDHOUSE CURRENTLY OR ANYBODY THAT'S HOPING TO HAVE YOU GUYS HAD ANY INTERNAL CONVERSATIONS WITHIN YOUR OWN ORGANIZATIONS ABOUT, UM, WHAT FUNDS OR, UM, SUPPORT THAT THESE GROUPS MIGHT BE INTERESTED IN LENDING TOWARDS THE CITY'S INITIATIVE?

[00:15:02]

I'LL LET THEM DO THAT THEMSELVES.

UM, I SPOKE TO THE YELLOWKNIFE ADULT SOCCER LEAGUE.

I HAD SPOKEN TO THE NWT SOCCER ASSOCIATION, UM, SUNDOGS AND GALAXY.

SO A LOT OF THE YOUNGER ORGANIZATIONS AND ALSO THE AURORA MINOR, UH, SOCCER LEAGUE.

BUT THAT WAS DURING COVID AND THEY WEREN'T AS ACTIVE.

UM, THE SUNDOGS, GALAXY, ADULT SOCCER LEAGUE ALL UM, HIGHLIGHTED THAT THEY WOULD HAVE SOME MONEY THAT THEY'D BE WILLING TO PUT TOWARDS THIS. UM, PROVIDED THE TURF BEING CHOSEN WAS SAFE AND MET THEIR NEEDS.

I WOULD EMPHASIZE, THOUGH, THAT THESE CONVERSATIONS ARE NOW OVER A YEAR OLD, AND SO IT WOULD I WOULDN'T WANT TO COMMIT THEM TO IT BECAUSE, I MEAN, COSTS HAVE GONE UP.

WE ALL KNOW THAT.

AND THEY'RE TRYING TO PROVIDE A SERVICE TO YELLOWKNIFE, SO I'D HAVE TO REACH OUT TO THEM AGAIN TO CONFIRM THAT.

AND JUST TO SPEAK WITH YELLOWKNIFE ULTIMATE CLUB, WE DO HAVE A BIT OF A RESERVE FUND OF OUR OWN THAT WE HAVE FOR KIND OF A RAINY DAY.

UM, AND, UH, SO WE HAVE A CHUNK OF CHANGE THAT COULD BE AVAILABLE FOR SOMETHING LIKE THAT, BUT WE'RE ALSO COMMITTED TO FUNDRAISING EFFORTS.

AND I KNOW IN SPEAKING WITH A NUMBER OF THE OTHER ORGANIZATIONS LEVERAGING, UH, FUNDRAISING EFFORTS, UH, WAS WAS HIGHLIGHTED AS WELL.

SO NOT JUST MONIES THAT MAY BE AVAILABLE AT THE MOMENT, BUT A COMMITMENT TO RAISE ADDITIONAL FUNDS.

I JUST WANTED TO ADD ONE OTHER THING QUICKLY.

UM, I KNOW WHEN WE'RE DEALING WITH A BUDGET OF $300,000, IT MAY NOT SOUND LIKE A MUCH, BUT A LOT OF THESE GROUPS, WHEN THEY WERE TALKING, THE NUMBERS WERE IN THE TENS OF THOUSANDS RATHER THAN LIKE A FEW HUNDRED DOLLARS HERE OR THERE.

SO, UH, IT WOULDN'T BE ENOUGH TO DO THE PROJECT BY THEMSELVES.

THAT WAS WHAT MADE CLEAR WHEN I WAS GOING TO PUT A PROPOSAL TO THE CITY ORIGINALLY, BUT THERE WAS SIGNIFICANT FINANCIAL, UM, INVESTMENT THAT COULD BE MADE AT THE TIME.

GREAT. THANK YOU. ANYTHING FURTHER TO ADD? UM, COUNCILLOR MCLENNAN.

THANK YOU VERY MUCH, MADAM CHAIR.

AND THANKS FOR THE PRESENTATION.

UM, DO YOU DO ANY OF THE USER GROUPS KNOW IF THE FIELD TURF WOULD BE MORE EXPENSIVE TO OPERATE OR MAINTAIN? AND SO THE LIFESPAN OF FIELD TURF VERSUS A MORE SECTIONAL, UM, HARD BASED PRODUCT? I CAN'T COMPARE IT TO A HARD BASED PRODUCT BECAUSE I WASN'T CONSIDERING THAT WHEN I TALKED TO THE COMPANY.

UM, IN TERMS OF MAINTENANCE, THEY HAD TO LOOK AT THE MACHINE THAT WAS ALREADY IN THERE AND THE MAINTENANCE THAT WAS DONE ON THE CARPET AS IT IS.

AND THEY ESTIMATED THAT THE GEAR, LIKE THE EQUIPMENT WE HAVE FOR MAINTENANCE, WOULD BE SUFFICIENT TO OPERATE OR LIKE TO CLEAN THE TURF AS IT IS.

UM, SO I'M ANTICIPATING THAT THERE WOULDN'T NEED TO BE ANY NEW INVESTMENT IN MAINTENANCE.

UM, EQUIPMENT IN TERMS OF SCHEDULE.

HE AGAIN, LOOKING AT WHAT IT HAS AND WHAT HE WAS SUGGESTING AS A TURF BASED.

UM, THEY ESTIMATED THAT THE SCHEDULE OF HOW OFTEN MAINTENANCE WOULD NEED TO BE DONE WOULD ACTUALLY POTENTIALLY GO DOWN RATHER THAN UP, BECAUSE IT'S EASIER TO CLEAN, APPARENTLY.

AND THEN THE LAST THING YOU ASKED ABOUT, UH, HOW LONG IT WOULD LAST, IF I'M NOT MISTAKEN.

UM, AGAIN, THAT WOULD DEPEND ON THE QUALITY OF THE TURF THAT YOU CHOSE TO PUT IN.

BUT HIS ESTIMATE WAS, AGAIN, THAT IT WOULD LAST, UM, LONGER, OR AS LONG AS THE CARPET WAS ORIGINALLY INTENDED TO LAST.

AWESOME. THANK YOU VERY MUCH.

AND, UH, THIS IS JUST OUT OF THE BLUE, SO, UM, APOLOGIES FOR NOT SORT OF SENDING THIS IDEA EARLIER, BUT WHAT WOULD SOME INITIAL THOUGHTS BE ON INSTEAD OF SORT OF AN UPFRONT HELP TO THE CITY FOR INSTALLATION COSTS, A MORE SORT OF ONGOING.

UM. PAYMENT JUST TO HELP WITH REVENUES AND THAT MAINTENANCE COST.

UM, JUST SOME INITIAL THOUGHTS.

UH, IT'S NOT SOMETHING ANY OF US HAD CONSIDERED, BUT I WILL REITERATE THAT WITH A HIGHER QUALITY FIELD, OUR PARTICIPATION WILL INCREASE.

AND, YOU KNOW, ULTIMATE IS ONE OF THE SMALLER GROUPS THAT WE'RE WE'RE TALKING ABOUT HERE.

AND OUR CONTRIBUTION COULD INCREASE 8 TO $9,000 A YEAR, WHICH IS SIGNIFICANT.

UM, BUT THAT'S THAT 3% OF THE TOTAL BUDGET ALLOCATED.

SO, UM, IF NWT SOCCER OR OTHER ORGANIZATIONS START USING IT MORE, UM, THAT COULD INCREASE EVEN MORE.

AND SORRY, I WAS JUST GOING TO HIGHLIGHT ONE OTHER THING.

JUST TO REITERATE WHAT WAS JUST MENTIONED.

WE HAD A BIG UPTICK IN USE OVER COVID WHEN IT GOT LIKE, UM, OPENED UP AGAIN, BECAUSE THERE'S A LOT OF PEOPLE THAT I THINK WERE INTERESTED IN GETTING INTO THE FIELD HOUSE.

AND THIS IS ANECDOTAL.

WE DID NOT DO A SURVEY LIKE YELLOWKNIFE ULTIMATE DID, BUT I AM PART OF THE ADULT SOCCER LEAGUE BOARD, AND A BIG PART OF WHY PEOPLE DROPPED, LIKE STARTED DECLINING AND WHY

[00:20:08]

HAVE FOUR GAMES A NIGHT.

WE'RE NOW DOWN TO ABOUT 2 OR 3 TIMES A NIGHT INSTEAD IS BECAUSE PEOPLE WERE NOT LIKE, COMFORTABLE OR ENJOY PLAYING ON THE CARPET.

SO I WOULD ALSO ANTICIPATE THAT THERE WOULD BE INCREASED REVENUE FROM SOCCER AS WELL.

AND JUST TO UNDERSCORE THE DIFFERENCE, I HAD, UM, SOMEBODY COME TO ME LAST NIGHT, WE WERE PLAYING ULTIMATE, AND THEY MENTIONED THAT AT CERTAIN POINTS WHEN THE FIELD STARTS TO GET REALLY ROUGH, LIKE THERE WAS TIMES WHEN THEY WOULD COME IN TO DO A WORKOUT AND THEY LITERALLY WENT TO WORK OUT IN THE THE PARKING LOT RATHER THAN USE THE FIELD.

SO LIKE THIS IS.

THIS IS SOMETHING WHERE YOU MAKE YOU GIVE US A BETTER PRODUCT.

WE WILL USE IT MORE.

AWESOME THANK YOU VERY MUCH.

AND THEN A QUESTION FOR ADMIN.

UH, WHAT ARE ADMINS THOUGHTS ON HAVING A MEETING WITH THESE MAIN USER GROUPS AND LAYING OUT TO THE PUBLIC WHAT OPTIONS WE'VE CONSIDERED.

MS. BASSI-KELLETT, THANK YOU VERY MUCH FOR THE QUESTION.

I WILL ASK MR. WHITE TO RESPOND BECAUSE I UNDERSTAND HE AND HIS TEAM, NO PUN INTENDED, WERE LOOKING AT SETTING UP SOME MEETINGS.

THANK YOU. YEAH.

THANKS FOR THE QUESTION.

UM, AS I MENTIONED, I THINK IT WAS LAST WEEK OR MAYBE THE WEEK BEFORE.

THE METHOD THAT WE CHOSE FOR CONSULTATION WAS BASED ON THE, UM, RESOURCES THAT WE HAD.

SO IF WE'RE GOING TO GO OVER AND ABOVE THAT, UM, THEN SOMETHING IS GOING TO DROP OFF OUR TABLE.

UH, WE MET THIS MORNING TO DISCUSS THAT, AND WE HAVEN'T FINALIZED.

UM, BUT WE CAN REACH OUT, I GUESS.

UM, WOULDN'T BE THIS WEEK.

WOULDN'T BE TILL THE NEW YEAR.

UM, TO MEET SPECIFICALLY WITH ANY OF THE GROUPS IF REQUIRED OR IF NECESSARY.

THANKS. OKAY.

THANK YOU. UM, AND DO WE HAVE ANY INFORMATION ON HAND JUST TO SORT OF CLEARLY LAY OUT, UM, JUST SHOWING THE PUBLIC WHAT OPTIONS SPECIFICALLY WE'VE CONSIDERED, LIKE AMONG, I GUESS.

OR ARE WE JUST AT THE STAGE WHERE IT'S MULTI SURFACE OR TURF? MS. BASSI-KELLETT, THANK YOU VERY MUCH FOR THE QUESTION.

I'LL START AND THEN I'LL HAND IT OVER TO, TO MR. WHITE. SO JUST IF I CAN STEP BACK FOR A MINUTE.

SO AS PART OF BUDGET 2022 IT WAS IDENTIFIED THAT WE WANTED TO LOOK AT PUTTING FUNDS TOGETHER, THAT WE COULD START TO REPLACE THE FLOORING ON ONE OF THE FIELDS AT THE FIELDHOUSE. AND ABSOLUTELY, WE HEAR FROM USERS THAT IT'S NOT POPULAR.

THERE HAVE BEEN SOME INJURIES THAT PEOPLE HAVE SUSTAINED.

THERE'S JUST THERE WOULD BE DIFFERENT OPTIONS THAT PEOPLE WOULD LIKE TO SEE.

SO WE HEARD THAT LOUD AND CLEAR.

WE'VE BEEN PROPOSING TWO OPTIONS AND SEEKING FEEDBACK FROM RESIDENTS.

AND WE WERE LOOKING AT THE TWO.

AND ONE OF THEM WAS AND IT CAME TO LIGHT IN THE DISCUSSION THAT WE'D HAD ON FRIDAY, WE WERE LOOKING AT A TURF OPTION, AND BY TURF WE MEAN GREEN THAT LOOKS LIKE GRASS.

WE UNDERSTAND THAT WHAT'S IN PLACE RIGHT NOW, THE TURF CARPET, IS THE KIND OF THING THAT'S NOT NECESSARILY MEETING USER GROUPS, INTERESTS OR NEEDS RIGHT NOW, BUT WE WERE VERY INTERESTED IN MAKING SURE THAT WE WERE ABLE TO GET TURF.

SORRY, MY SCREEN WENT DEAD.

UM, THE OTHER OPTION THAT WE WERE LOOKING AT WAS A MORE HARD SURFACE.

THAT WOULD BE, FOR USER GROUPS THAT GO BEYOND THE FIELD TYPE USERS.

SO BEYOND ULTIMATE RUGBY AND SOCCER, BUT TO FUTSAL AND SOME OTHER GROUPS AS WELL.

AND THAT WAS FROM INTEREST AT THE TIME OF INCREASING THE AMOUNT OF UTILIZATION THAT WE SEE AT THE FIELD HOUSE.

SO THOSE TWO OPTIONS ARE THE ONES THAT WE'VE BEEN LOOKING AT RIGHT NOW.

MR. WHITE AND HIS TEAM HAVE A SAMPLE THAT WE'VE BEEN LOOKING AT THAT IS DEFINITELY DIFFERENT FROM WHAT HAD BEEN, UH, WHAT'S THERE CURRENTLY RIGHT NOW FOR TURF.

SO THAT IS ONE OF THE ONES THAT WE'VE HAD.

AND I'M NOT SURE IF WE HAD THAT SAMPLE AVAILABLE WHEN PEOPLE WENT IN TO COMPLETE THE SURVEY AT THE FIELDHOUSE.

I'M SEEING A NODDING HEAD.

THAT'S THAT'S IT.

SO I'LL TURN IT OVER TO MR. WHITE TO SEE IF HE HAS, UH, ADDITIONAL THINGS TO ADD.

THANKS. THANK YOU VERY MUCH.

SO, UH, THE DISCUSSION THAT WE HAD ON FRIDAY, AS MS. BASSI-KELLETT MENTIONED, UM, WE WERE LOOKING AT THE INFORMATION THAT WAS PUT ON THE WEBSITE.

IT IS NOT REALLY AS ACCURATE AS WE HAD HOPED.

HAVING A SECOND LOOK AT IT.

UM, I'M READING IT NOW.

IT SAYS TURF, WHICH WOULD BE SIMILAR TO THE TURF THAT IS CURRENTLY INSTALLED INSIDE THE FIELDHOUSE.

THAT'S NOT REALLY IT.

UM, IT'S BEST DESCRIBED AS A MODULAR UNIT.

UM, AND IT IS, UM.

UH, BASICALLY, IF YOU'VE SEEN THE IF YOU GO INTO THE FIELD HOUSE OR IF YOU WANT TO COME DOWNSTAIRS, MY OFFER TO ONE OF OUR OFFICES, IT'S A TILED PRODUCT.

UM, THAT IS EASILY, MORE EASILY MAINTAINED.

UM, IF THERE'S ANY BAD STUFF THAT HAPPENS ON A TURF.

IT IS, IT IS. WE CAN JUST SIMPLY LIFT OUT A TILE OR TWO.

REPLACE IT WITH, UM, REPLACEMENT PIECES AND THEN, UH, ON WE GO WITH, WITH OUR CURRENT USE.

[00:25:03]

THANKS. AWESOME.

THANK YOU VERY MUCH AND THANKS FOR ALL THE WORK ON THIS.

AND THE SAMPLES AT THE FIELDHOUSE WERE GREAT TO SEE.

UM, JUST ONE MORE FROM ME.

SO WE HAVE HEARD FROM USER GROUPS WHO ARE SEEKING A NON TURF SURFACE AT THE FIELDHOUSE.

OR WAS THAT ONE GROUP, TWO GROUPS SORT OF JUST LOOKING TO GAUGE A SENSE OF THAT.

MS. BASSI-KELLETT. THANK YOU VERY MUCH.

I'LL ASK MR. WHITE TO SPEAK TO THIS THROUGH THE ENGAGEMENT.

AND I DON'T KNOW IF WE'VE HAD TIME TO TALLY UP WHAT RESULTS LOOK LIKE YET, BUT I'LL ASK HIM TO SPEAK TO THIS.

THANK YOU VERY MUCH.

SO, A PRELIMINARY LOOK, UM, INDICATES THAT THERE WERE 12 DIFFERENT USES IDENTIFIED.

UM, THREE OF THEM, LIKE, I'LL SAY, A DIFFERENT WAY.

UH, NINE OF THEM CANNOT BE USED ON A TURF TYPE FLOORING.

IT'D BE MORE OF A MULTI-PURPOSE TYPE FLOORING.

AND ONCE WE HAVE MORE OF A CHANCE TO LOOK AT THE INFORMATION THAT'LL BE TALLIED AND MORE, THOUGHTFUL LOOK OR AND THOUGHTFUL ANSWERS CAN BE PROVIDED.

THANKS. OKAY.

THANK YOU VERY MUCH.

UM, SORRY. ONE MORE.

DID THOSE 12 DIFFERENT USES, DID THOSE COME FROM THE PUBLIC OR DID THOSE COME SORT OF INTERNALLY THINKING OF THINGS WE COULD BE USING THE SERVICE FOR? MR. WHITE. THANK YOU.

NO THOSE ARE THE RESULTS OF THE ONLINE PLAY SPEAK.

WE HAVEN'T HAD A CHANCE TO LOOK AT THE, UM, THE HANDWRITTEN NOTES THAT WERE PROVIDED ON SITE YET.

THANKS. AWESOME.

THANK YOU VERY MUCH. COUNCILLOR WARBURTON.

THERE WE GO. UH, THANK YOU, MADAM CHAIR.

UH, THANKS FOR PRESENTATIONS. THAT WAS GREAT, FOLKS.

UM, MY IS ALL I'M IN QUESTIONS, ACTUALLY.

[INAUDIBLE] SO WE HAVE ONE FIELD BUDGETED.

WHAT WAS THE BUDGET FOR THAT FOR THIS YEAR? JUST TO REMIND ME, PLEASE.

THANK YOU VERY MUCH FOR THE QUESTION.

IT IS IDENTIFIED IN BUDGET 2022 AS $300,000.

THANKS. ALL RIGHT.

AND, UH, IT SOUNDS LIKE WE HAVE SOME SAMPLES FOR FOR TURF.

UM, FOLKS IN THE PRESENTATION MENTIONED SOME HYBRID OPTIONS WHERE YOU CAN COME IN AND OUT.

UM, DID YOU LOOK AT ANY OF THOSE WHEN YOU WERE KIND OF LOOKING AT SCOPE OR BUDGETING FOR THAT? MS. BASSI-KELLETT MR. WHITE? UM, SO WHEN WE LOOKED AT THE DIFFERENT OPTIONS, IT WAS A THE TURF TYPE PROJECT OR PRODUCT THAT I'VE ALREADY DESCRIBED.

AND THEN THE SECOND ONE IS A MULTI-PURPOSE FLOORING, WHICH AGAIN IS A TILE PRODUCT.

AND IF THERE'S ANY ISSUES WITH MAINTENANCE AND UM, A PIECE CAN BE LIFTED, LIFTED OUT AND THEN EASILY REPLACED, UM.

I GUESS IT WOULD BE MORE DESCRIBED AS A WHAT IS IN THE CURRENT, UM, MULTIPLEX GYMNASIUM.

THANKS. AWESOME.

THANK YOU. COUNCILLOR COCHRANE.

THANK YOU, MADAM CHAIR.

AND THANKS GUYS FOR THE PRESENTATION.

THAT WAS FANTASTIC.

UH, QUESTION FOR THE ADMINISTRATION.

DO WE HAVE A QUOTE FOR THIS TURF TYPE THAT WILL POTENTIALLY BE UTILIZED? MS. BASSI-KELLETT.

MR. WHITE.

UM, THANK YOU. NO WE DON'T HAVE A QUOTE.

WE WON'T GET ANY FORMAL COSTING ON THAT UNTIL WE ACTUALLY GO FOR AN RFP.

HOWEVER, WHEN WE PUT OUR BUDGETS TOGETHER, UH, WE GO TO CONTRACTORS AND WE GET A RANGE OF COSTS THAT WE SHOULD BE PRESENTING TO COUNCIL FOR DELIBERATIONS.

THANKS. THANK YOU VERY MUCH.

ALL RIGHT, ALL RIGHT, WE'LL GO FOR ROUND TWO.

UH COUNCILLOR MCGURK.

UH, THANKS. JUST A QUICK QUESTION FOR ADMINISTRATION.

UM, THERE WAS TALK FROM THE PRESENTERS ABOUT, UH, ASSISTING THROUGH VOLUNTEERING.

FINANCIALLY, I KNOW THAT WE HAVE A PRECEDENT WITH FOLK ON THE ROCKS TO SUPPORT CITY OWNED PROPERTY AND INFRASTRUCTURE.

SO I'M WONDERING IF THAT'S, UH, SOMETHING SOME SORT OF ARRANGEMENT LIKE THAT COULD BE POSSIBLE WITH, UM, A COLLECTIVE USER GROUP.

MS. BASSI-KELLETT, THANK YOU VERY MUCH FOR THE QUESTION.

SO, UH, GREAT MESSAGE COMING FROM THE USER GROUPS TODAY AROUND COLLABORATION.

WE REALLY APPRECIATE THAT.

THAT'S ALWAYS, UH, A REALLY GREAT THING TO SEE.

WE WOULD DEFINITELY LOOK AT FINANCIAL, UH, WE'D WELCOME FINANCIAL COLLABORATION OF ANY SORT.

I THINK FOR THE INSTALL WE WOULD WE APPRECIATE THE, THE IN UM, IN-KIND OFFER OF VOLUNTEER WORK TO SUPPORT.

I THINK WE WOULD WANT TO WATCH THAT AND MAKE SURE THAT WHAT WE'RE DOING IS IN KEEPING WITH THE, INDUSTRIAL STANDARDS.

SO WE WOULD NEED TO LOOK AT THE PROFESSIONAL INSTALLATION, BUT I'LL SEE IF MR. WHITE HAS ANYTHING ELSE HE'D LIKE TO ADD.

UM, THANK YOU VERY MUCH. I THINK THE ONLY THING I WOULD ADD IS, UM, I'VE MADE PRESENTATIONS TO THIS COUNCIL.

[00:30:02]

AND YOU MAY RECALL THAT THE ARRANGEMENT WITH FOLK ON THE ROCKS IS QUITE UNIQUE AND QUITE SPECIFIC, AND IT MAY BE HARD TO DUPLICATE IN ANOTHER SITUATION. THANKS.

SORRY. UM.

I MEAN OKAY. NO, I THINK THAT MY MY JUST A COMMENT, SO I'LL LEAVE IT.

I'M NOT SUPPOSED TO DELIVER THOSE RIGHT NOW.

THANK YOU SO MUCH.

UH, I BELIEVE.

OH. UH COUNCILLOR BEN HENDRICKSEN.

THANK YOU, MADAM CHAIR.

UM, JUST HEARING BACK FROM THE USER GROUPS AND THINKING ABOUT THE PUBLIC ENGAGEMENT THAT'S CURRENTLY GOING ON.

IS THERE AND I THIS IS SO OUT OF MY WHEELHOUSE.

I AM NOT A BIG USER OF THE FIELDHOUSE, SO I'M VERY MUCH SPEAKING JUST OUT OF YOU KNOW, WHAT I KNOW IS THE PUBLIC ENGAGEMENT THAT'S BEEN GOING ON AND HEARING FROM YOURSELVES TODAY. SO FROM THOSE DIFFERENT PERSPECTIVES, IS THERE THE POTENTIAL FOR AN OPTION NOT CURRENTLY BEING ENGAGED ON PUBLICLY, SUCH AS SOMETHING LIKE THIS HAPPENING, LIKE A MORE CONVERTIBLE OPTION? LIKE, ARE WE ARE WE COMMITTED TO THESE TWO OPTIONS THAT WE'VE GONE OUT FOR PUBLIC ENGAGEMENT? UM, ARE WE, YOU KNOW, IF WE HEAR THROUGH THE PUBLIC ENGAGEMENT PROCESS LIKE THIS AND THERE'S ANOTHER OPTION OUT THERE, DO WE HAVE THE OPTION OF, YOU KNOW, HEY, WE FOUND A THIRD WAY. LET'S GO THE THIRD WAY.

I GUESS THAT'S MY QUESTION FOR ADMIN IS HOW LOCKED IN ARE WE TO THESE TWO OPTIONS WE'VE BEEN ENGAGING ON, OR DO WE HAVE THAT POTENTIAL IN THE FLEXIBILITY FROM THE PROCESS SIDE OF THINGS TO, YOU KNOW, COME TO A THIRD WAY IF THAT'S AVAILABLE? DOES THAT MAKE SENSE? YEAH. MS. BASSI-KELLETT, THANK YOU VERY MUCH FOR THE COMMENTS.

AND, UH, WE LOVE TO HEAR WHERE THERE COULD BE WIN WIN OPPORTUNITIES.

WE DON'T WANT TO PIT ONE USER GROUP AGAINST ANOTHER.

SO WE'RE OBVIOUSLY VERY OPEN TO THINGS LIKE THAT.

MR. WHITE, THANK YOU VERY MUCH.

UM. TO BE CLEAR, I DON'T KNOW THAT WE ARE ACTUALLY, UM, TALKING ABOUT A THIRD PRODUCT.

UH, WE'RE WE PUT OUT FOR CONSULTATION A MULTI-PURPOSE FLOOR OR A TURF TYPE FLOOR.

AND WHAT I HEARD TODAY IS THERE'S MORE SUPPORT FOR THE TURF TYPE FLOOR THAN THERE IS FOR THE MULTI-PURPOSE FLOOR.

AND I AND I, UNLESS I'M MISUNDERSTANDING, THAT'S WHERE IT WOULD STOP.

MS. BASSI-KELLETT. THANK YOU.

AND I THINK WHAT WE WOULD LIKE, WE HAVE LOOKED AT THE TWO OPTIONS.

IF THERE WAS A PRODUCT THAT MET THE NEEDS OF USERS, THAT COULD BE TURF AND WITH OF COURSE, WE NEED TO LOOK AT THE MAINTENANCE COSTS OF TAKING TURF OFF, PUTTING TURF ON WHAT THAT WOULD LOOK LIKE FOR THE USABILITY AND THE TIME THAT WOULD BE REQUIRED.

WE WOULD NEED TO BE TAKING A LOOK AT THAT, BUT I THINK WE ARE OPEN TO LOOKING AT WAYS THAT COULD BE WORKABLE FOR EVERYBODY.

THANKS, MR. WHITE. KNOW THAT IT'S A FAIR POINT, AND I.

AND THANKS. UH.

TO MS. BASSI-KELLETT AS WELL BECAUSE YEAH, THINKING THROUGH THE THE LOGISTICS OF WHILE CONVERTIBLE MIGHT SOUND GREAT IN THEORY, THE LOGISTICS OF ACTUALLY SWAPPING OUT A FLOOR ON A RELATIVELY REGULAR OCCASION MIGHT JUST NOT MAKE SENSE IF 70 OR 80% OF RESPONSES BACK ARE SAYING THAT ACTUALLY THIS IS WHAT WE WANT.

SO NO, I'M GOOD.

AGAIN, WAY OUT OF MY WHEELHOUSE.

SO THANKS EVERYBODY FOR BEARING WITH ME.

THANK YOU. BEFORE WE GO FURTHER, DO WE HAVE ANY OTHER QUESTIONS FOR THE PRESENTERS? SEEING NONE I'D LIKE TO THANK YOU, ELI.

OH, HOLD ON, WE'LL GET COUNCILLOR FEQUET TO ASK YOU THE QUESTION, ELI.

TELL US WHAT YOU KNOW ABOUT CONVERTIBLE SURFACES.

UM, SO AGAIN, THIS WAS JUST US TRYING TO THINK OUTSIDE THE BOX.

THE CITY HAD IDENTIFIED A MULTI-PURPOSE SPACE, ESPECIALLY IN THE OFF SEASON.

SO, LIKE THE SUMMER WHERE TRADE SHOWS OR THINGS LIKE THAT, UM, WOULD BE A POSSIBILITY.

SO THAT'S WHERE WE WERE THINKING, LIKE, WE HADN'T REALLY CONSIDERED THE IDEA OF SWAPPING OUT ON A REGULAR BASIS KIND OF THING.

FROM OUR, UH, RESEARCH, IT SEEMS LIKE DEPENDING ON THE STAFF, IT COULD BE JUST A FEW HOURS TO CHANGE OUT A FIELD.

UM, BUT WE WERE MORE THINKING, YOU KNOW, MAJORITY TURF DURING THE FALL AND WINTER.

AND THEN IF THE CITY NEEDED ADDITIONAL SPACE FOR, LIKE, A TRADE SHOW OR SOMETHING LIKE THAT, MAYBE THAT'S A ONE TIME SWITCH FOR THE SEASON OR SOMETHING TO THAT EFFECT.

AND IT CAN BE HARD SURFACE WITH TURF ON TOP, OR IT CAN BE TURF WITH A HARD SURFACE THAT GOES ON DOWN ON TOP.

THERE'S A LOT OF DIFFERENT OPTIONS THAT ARE OUT THERE.

THANK YOU. ANY FURTHER QUESTIONS FOR THE PRESENTERS? SEEING NONE. I THANK YOU, ELI AND BRUCE FOR COMING ON IN.

WE DEEPLY APPRECIATE IT [APPLAUSE].

[00:35:06]

I WASN'T REALLY GOING TO USE IT, BUT I DID HEAR IN THAT CONVERSATION HAVE 1 OR 2 THINGS THAT I JUST REMEMBERED.

SO CAN I JUST QUICKLY SAY THEM AS IF I'M USING MY SLOT? BY ALL MEANS.

OKAY, GREAT. UH, IT SHOULD BE 30 SECONDS.

UM, FIRST OFF, I KNOW YOU'RE JUST SAYING YOU GOT THE POLL RESULTS RECENTLY AND YOU HAVEN'T HAD A CHANCE TO GO THROUGH.

UM, I THINK WE'D ALL BE VERY INTERESTED IN HEARING WHAT THESE, UH, GROUPS THAT IDENTIFIED.

THEY WOULDN'T BE ABLE TO USE A TURF.

THOSE NINE GROUPS, I THINK, WAS THAT NUMBER.

I'D BE VERY CURIOUS TO SEE WHAT THOSE ARE, BECAUSE IN DOING MY RESEARCH, I DID REACH OUT TO ALL THE OTHER GROUPS THAT I KNOW OF THAT USE THE FIELDHOUSE, LIKE THE TENNIS GROUP AND THINGS LIKE THAT. AND SOME OF THEM DID EXPRESS CONCERNS ON WHETHER THEY WOULD BE ABLE TO PLAY ON A TURF SURFACE.

BUT BASED ON MY RESEARCH AND TALKING TO THE TURF INSTALLERS, UM, ALL THE USER GROUPS LIKE SPORTS WISE, I DIDN'T LOOK INTO, I THINK THERE'S LIKE A KIDS GROUP THEY USE OR SOMETHING LIKE THAT. BUT LIKE FOR EXAMPLE, TENNIS, YOU CAN USE IT ON TURF.

IT'S THE SAME AS LIKE PLAYING LIKE ON CLAY VERSUS GRASS VERSUS TURF.

SOME PEOPLE PREFER ONE OVER THE OTHER, BUT YOU CAN USE IT.

SO I'D BE VERY INTERESTED TO HEAR WHAT THOSE OTHER GROUPS ARE AND SEE IF WE CAN FIND A SOLUTION FOR EVERYONE.

BUT I DID WANT TO HIGHLIGHT THAT SOME PEOPLE WERE NOT AWARE THAT THEY CAN STILL PLAY THEIR SPORT ON A TURF FIELD.

THEY DIDN'T THINK THAT WOULD BE AN OPTION, WHEN IN ACTUALITY, TECHNICALLY YOU CAN AND PEOPLE DO DO IT.

THANK YOU SO MUCH.

COUNCILLOR COCHRANE.

THANK YOU, MADAM CHAIR.

UH, A QUESTION TO THE ADMINISTRATION.

DO WE HAVE A LIST OF THOSE NINE ORGANIZATIONS ON HAND WHO DISAGREED WITH TURF? MS. BASSI-KELLETT. MR. WHITE THANK YOU VERY MUCH.

I DO NOT HAVE THE ORGANIZATIONS, BUT I DO HAVE THE USES.

UM, VOLLEYBALL, CRAFT FAIRS, ARTS, TRADE SHOWS, EVACUATIONS, MOVIES, CONCERT STREAMING, SPORTS.

AND ONE THAT WOULD BE ON THE BUBBLE WOULD BE PICKLEBALL.

I'M NOT QUITE SURE IF THAT'S USED ON HARD BALL, HARD SURFACE OR A TURF SURFACE.

THANKS. THANK YOU VERY MUCH.

AM I ALLOWED TO SAY SOMETHING? YOUR FIVE MINUTES WERE UP.

SORRY. UM, I DO HAVE COUNCILLOR FEQUET.

THANKS FOR ANSWERING THOSE USES, GRANT.

I WAS ACTUALLY GOING TO ASK THAT QUESTION.

UM, MY QUESTION THOUGH, IS ABOUT LET'S GO ONE STEP FURTHER.

I'M JUST WONDERING EITHER BEFORE WE STARTED THIS RECENT, MOST RECENT ENGAGEMENT OR DURING THAT ENGAGEMENT, DO WE HAVE ANY INFORMATION OR HAVE WE DONE A NEEDS ANALYSIS? OR AS THOSE USER GROUPS THAT MIGHT USE THOSE OTHER POTENTIAL USES UNDERSTANDING SOME OF THEM ARE OURS AS A CITY, LIKE THE EVACUATION AND CONCERTS AND THINGS LIKE THAT.

LIKE, DO WE KNOW THAT THE OTHER USER GROUPS, LIKE VOLLEYBALL, FOR EXAMPLE, ARE STILL CURRENTLY IN NEED OF FACILITIES, ADDITIONAL FACILITIES, AND ARE THEY WILLING TO PAY FOUR TIMES THE PRICE TO RENT OUR FACILITY THAN WHAT THEY PAY FOR THE GYMS? BECAUSE I RECOGNIZE, OBVIOUSLY WE ALL WANT TO MAXIMIZE THE USE OF THESE FACILITIES, BUT IF IF WE DON'T KNOW THAT THAT'S THE CURRENT STATE, I JUST I JUST WOULD CURIOUS IF WE HAVE ANY INFORMATION ON THAT OR IF WE'RE PLANNING ON GETTING ANY INFORMATION ON THAT.

MS. BASSI-KELLETT. MR. WHITE. THANK YOU VERY MUCH.

SO, OF COURSE, THE FOCUS OF THIS PROJECT WAS, UM, TURF REPLACEMENT WITH, SORRY, UH, FIELD, FIELD REPLACEMENT WITH EITHER TURF OR A, UM, MULTI-PURPOSE FACILITY TYPE THING.

UM, WE HAVE NOT DID A WHOLE LOT OF RESEARCH ON ANY OF THE OTHER GROUPS AT THIS POINT, NOR HAVE WE HEARD ANYTHING, UM, BACK FROM THEM IN TERMS OF, UM, THEIR DEMANDS NOT BEING MET IN CURRENT FACILITIES.

WE DO KNOW, HOWEVER, THAT, UM, SOME OF THE SCHOOL USES THAT WE, THE SCHOOL GYM USE THAT WE HAVE THROUGH THE JOINT USE AGREEMENT IS BECOMING LIMITED JUST DUE TO THE EXTRA COSTS THAT THE SCHOOLS ARE INCURRING.

THANK YOU.

UH, THANKS [INAUDIBLE].

I THINK THIS IS MY LAST QUESTION FOR ADMINISTRATION, I GUESS.

SO ONCE WE TALLY UP, I KNOW THERE'S A LOT OF EMAILS THAT COUNCIL HAS ALSO SEEN AND APPRECIATE EVERYONE WHO'S TAKEN THE TIME TO WRITE LETTERS AND SENDING EMAILS.

AND I KNOW THAT ALL OF THAT INFORMATION WILL GO TO ADMINISTRATION TO TO SORT THROUGH AT SOME POINT.

AND I'M JUST WONDERING, UH.

IS THE CITY OPEN TO NON SECTIONAL FLOORING OR NON TILE APPROACH IF THAT'S WHAT USER GROUPS WANT AND ARE WILLING TO PAY FOR? MS. BASSI-KELLETT. THANK YOU VERY MUCH FOR THE QUESTION.

I WILL ASK MR. WHITE TO RESPOND, BUT BEFORE I DO, I KNOW THAT I'LL SPEAK TO THE.

[00:40:05]

WE ALSO WANT TO MAKE SURE THAT THERE IS A MAINTENANCE FUNCTION THAT IS DOABLE FOR US.

SO WE WERE QUITE INTRIGUED BY THE SECTIONAL BECAUSE AREAS THAT HAVE A LOT OF HARDWARE, UH, SOMETHING INADVERTENTLY SPILLS SOMEONE BAD THINGS HAPPEN ON A BIT OF, UH, THE FIELD.

IT CAN BE DEALT WITH REALLY EASILY.

SO WE WERE BALANCING OUT THOSE INTERESTS.

SO I'LL ASK MR. WHITE IF HE CAN RESPOND.

THANK YOU. I GUESS JUST TO BUILD ON THE UM, FLEXIBILITY OF IT, UH, SIMILAR TO ANY OTHER SPORT, UM, MOST OF THE USE IS UP AND DOWN THE MIDDLE THAT WEARS OUT OVER, YOU KNOW, A PERIOD OF 8 TO 12 YEARS.

IT'S EASY ENOUGH TO REPLACE THOSE TILES UP AND DOWN THE MIDDLE RATHER THAN HAVING TO REPLACE THE WHOLE FLOOR.

UM, SO, SO THE USE OR, SORRY, THE FLEXIBILITY IN MAINTENANCE AND THEN, UH.

IN THE EVENT THAT THE FLOORING HAS TO BE REMOVED, IT IS MUCH EASIER TO REMOVE THE INTERLOCKING TILES AND IT IS AN ENTIRE FLOOR.

THANKS. THANK YOU, I LIED.

I'M SORRY. ONE MORE QUESTION.

UM, DO WE HAVE, UH, HOURS OF USE, STATS FOR OUR CURRENT FIELDS? UM, LIKE, BASED ON OUR BOOKINGS IN THE HIGH SEASONS.

LOW SEASONS, EVEN JUST A BALLPARK.

UM, EITHER ANNUALLY OR TOTAL.

GRANT. MS. BASSI-KELLETT. MR. WHITE. THANK YOU VERY MUCH.

I THINK I MENTIONED LAST WEEK OUR OUR PRIME SEASON IS AT 95% CAPACITY.

AND OUR NON PRIME SEASON, WHICH I THINK GOES FROM UM, UH, APRIL TO OCTOBER, IS AT 22% CAPACITY.

THANKS. UH, THANKS.

SORRY. I MEANT MORE LIKE USAGE FACILITIES.

LIKE HOW MANY HOURS HAVE THE FIELDS BEEN SUBJECT TO KIND OF IN THEIR TOTAL LIFE SINCE THEY WERE INSTALLED IN THE FALL OF 2010? LIKE LOOKING AT 14 YEARS OF USAGE, I GUESS.

DO WE KNOW, LIKE, HAVE THEY RECEIVED 5,000 HOURS OR 10,000 HOURS OR 20,000 HOURS? LIKE, DO WE HAVE A KIND OF A EVEN JUST A ROUGH OFF THE CUFF KIND OF ESTIMATE? MS. BASSI-KELLETT. I'LL ASK MR. WHITE TO RESPOND.

THANK YOU VERY MUCH.

UM, WE DON'T KEEP THAT STAT, AND IT WOULD BE EXTREMELY, EXTREMELY DIFFICULT, IF NOT IMPOSSIBLE TO GET THAT AS WE'VE HAD TO GO THROUGH, I THINK THREE DIFFERENT, UM, FACILITY BOOKING PROGRAMS SINCE THAT TIME.

THANKS.

COUNCILLOR FEQUET. OKAY.

YEAH. SORRY. I WAS JUST ASKING THE CHAIR.

I DID HAVE A MOTION THAT I HAD FORWARDED AROUND TO MY COUNCIL COLLEAGUES IN ADVANCE, AND JUST WANTED TO MAKE SURE THERE'S NO MORE QUESTIONS BEFORE I THREW IT OUT.

UM, YEAH.

I APPRECIATE ALL THE ALL THE WORK AND ALL THE TIME PEOPLE ARE PUTTING INTO THIS.

UM, I THINK THAT, YOU KNOW, I, I REMEMBER BEING PART OF THE FIELDHOUSE DEVELOPMENT COMMITTEE WITH GRANT LEADING UP TO THE OPENING OF THE FACILITY IN FALL 2010.

AND SINCE THOSE ORIGINAL PLAYING SURFACES WERE INSTALLED.

YEAH, WE'VE DEFINITELY SEEN SEEN THE INJURIES.

AND, UM, IN HINDSIGHT, YOU KNOW, MAYBE WISH WE HAD DONE DONE SOMETHING DIFFERENT WITH THAT SURFACE.

UM, AND RECOGNIZING PREVIOUS COUNCIL'S, UH, DIRECTION, OF COURSE.

AND I THINK EVERYBODY'S CURRENT HOPE THAT WE CAN KIND OF MAXIMIZE THE USE OF THIS FACILITY.

AND WE DEFINITELY HAVE TO BALANCE SAFETY AND, YOU KNOW, MAINTENANCE AND INSTALLATION AND ALL THOSE DIFFERENT THINGS.

AND I JUST WANTED TO NOTE THAT, YOU KNOW, I HAVE LOOKED TO IT, DONE MY OWN INFORMATION GATHERING.

AND THERE'S LOTS OF SEEMS LIKE THERE'S LOTS OF HIGH QUALITY PRODUCTS THAT ARE AVAILABLE FOR UNDER THE CITY'S BUDGET.

UM, AND THEN WITH THOSE HIGHER PRODUCTS, THE BALANCE IS THERE'S LESS MAINTENANCE AND LESS REPAIR NEEDED.

RIGHT. OBVIOUSLY, WE'RE DEALING WITH A CARPET TYPE.

YOU KNOW, IT'S A SINGLE PRODUCT.

AND WHEN YOU GET BLOOD ON IT, IT'S PRETTY HARD TO CLEAN.

IT'S PRETTY GROSS.

WE DO GET THAT.

SO I RECOGNIZE THERE'S LOTS OF FACTORS THAT WILL BE CONSIDERED.

UM, I JUST WANTED TO ECHO, I GUESS, WHAT THE CONVERSATION THAT WE HAD LAST WEEK AND EVERYTHING THAT WAS SAID HERE TODAY AND, UM, RECOGNIZING THERE'S LOTS OF GROUPS WHO CAN ADD VALUE TO THIS CONVERSATION.

AND ONE OF THE THINGS THAT IS, YOU KNOW, THIS COUNCIL TALKED ABOUT A LOT IN ITS STRATEGIC DIRECTIONS, WAS ENGAGING THE COMMUNITY, LETTING THEM BE PART OF THESE DECISIONS.

AND THIS IS OBVIOUSLY SOMETHING BASED ON THE THE HUNDREDS OF EMAILS WE'VE GOT SINCE LAST NOVEMBER WHEN THE BUDGET GOT APPROVED, PEOPLE BEING EXCITED ABOUT THIS, THIS FUNDING BEING MADE AVAILABLE. SO, UM, I'LL MOVE THE FOLLOWING MOTION OR SUGGEST THE FOLLOWING MOTION FOR A COUNCIL MEETING JUST FOR TODAY FOR OPEN THE DISCUSSION.

AND THERE'S A FEW PARTS OF IT.

SO THE MOTION IS THAT ADMINISTRATION CONDUCT ADDITIONAL ENGAGEMENT WITH THE PUBLIC ON THE REPLACEMENT OF THE PLAYING SURFACES AT THE FIELDHOUSE AND REMOVE ALL CONSTRAINTS

[00:45:02]

SO WE RECOGNIZE THERE'S BUDGET AND WE'RE LOOKING AT INTERLOCKING TILE.

BUT YOU KNOW, WE COULD WE CAN LOOK WE CAN LOOK FURTHER.

UM, AND WE INCLUDE SPECIFIC OPPORTUNITIES IN THIS ENGAGEMENT FOR CURRENT AND POTENTIAL FIELDHOUSE USER GROUPS TO EXPLORE ADDED VALUE.

AND THEN WE KEEP A RECORD OF SPECIFIC INPUT THAT CAN BE MADE AVAILABLE IN SOME SUMMARY OR SOME APPROPRIATE WAY.

AT THE END OF THE DAY, JUST SO FOLKS KNOW HOW THE DECISION IS MADE.

SO THAT'S THE GENERAL GIST OF THE MOTION.

I KNOW YOU ALL GOT IT IN WRITING BEFORE THE MEETING, SO.

DO I HAVE A SECONDER FOR THIS MOTION? SECONDED BY COUNCILLOR MCLENNAN.

UH, DO YOU HAVE ANYTHING FURTHER TO ADD COUNCILLOR FEQUET? NO THANK YOU. I THINK I KIND OF HIT IT WITH THE PREAMBLE, SO.

ALL RIGHT. AND, UH.

UH COUNCILLOR HENDRICKSEN.

THANKS. I, I'M NOT SURE THAT THIS IS NEEDED AT THIS POINT, TO BE HONEST WITH YOU, BECAUSE WE'RE, AS MR. WHITE SAID, ADMINISTRATION ISN'T YET LOCKED INTO A DECISION.

IT'S STILL HEARING FROM WE'RE HEARING FROM GROUPS TODAY.

ENGAGEMENT IS OCCURRING AND USER GROUPS AREN'T LOCKED INTO THE THINKING.

AND SO I'M KIND OF IN TERMS OF PUBLIC FEEDBACK, WHENEVER A DECISION IS BROUGHT TO COUNCIL, ADMIN PROVIDES THAT PUBLIC FEEDBACK IN THE DECISION PAPER LIKE IN THE IN THE BRIEFING TO US.

SO I GUESS I'M.

A LITTLE CONFUSED AS TO THE PURPOSE OF THE MOTION IN THAT TO ME, THE DECISION IS YET TO BE MADE.

ENGAGEMENT IS STILL AVAILABLE AND ONGOING WITH ADMIN AND US.

OKAY, CLOSED YESTERDAY, BUT WE DON'T KNOW IF.

I GUESS MY THING IS, IS WE DON'T KNOW WHAT THE RESULTS ARE.

SO IS MORE DO WE NEED TO DIRECT ADMINISTRATION TO DO MORE ENGAGEMENT ON SOMETHING THAT WE DON'T KNOW THE OUTCOME ON YET? AND IF IT MATCHES WHAT USER GROUPS ARE SAYING, THEY WANT THE FINAL DECISION.

WHY ARE WE GETTING ADMIN TO SPEND TIME DOING MORE ENGAGEMENT ON SOMETHING THAT DO YOU KNOW WHAT I FEEL LIKE WE'RE WE'RE JUMPING THE GUN ON GETTING THEM TO GO BACK TO THE TABLE ON SOMETHING. AND I ALSO FEEL LIKE.

IS THIS A SITUATION OF PEOPLE ARE FEARING AN OUTCOME, THEREFORE THEY'RE FEARFUL OF.

AND WHEN I SAY THEY, I MEAN A GENERAL THEY THE ROYAL THEY I SUPPOSE.

BUT ARE PEOPLE FEARFUL OF AN OUTCOME, THEREFORE THEY DON'T.

OR THEY, THEY, THEY DON'T WANT A SPECIFIC ANSWER.

SO THEY WANT MORE ENGAGEMENT UNTIL THEY GET THE ANSWER THEY WANT, AS OPPOSED TO LETTING THE PROCESS HAPPEN.

WE DON'T KNOW WHAT THE OUTCOME IS YET.

IT MIGHT BE SOMETHING THAT USER GROUPS ARE ACTUALLY REALLY HAPPY ABOUT, AND THEREFORE WE DON'T NEED TO SPEND MORE TIME AND MONEY AND EFFORT ENGAGING ON SOMETHING WHERE THE OUTCOME COULD BE SATISFYING, UM, AND MEET USER GROUPS NEEDS.

SO I JUST FEEL LIKE THIS IS JUMPING THE GUN.

AND ALSO ON THE REPORTING BACK TO US, THAT SHOULD BE HAPPENING ANYWAY, AS PART OF THE BRIEFING TO COUNCIL, UM, ON A DECISION AND ON THE ACTIONS OF LIKE WORK THAT'S BEEN DONE TO ENGAGE WITH THE PUBLIC.

SO ANYWAY, THAT'S WHERE MY HEAD'S AT NOW.

I'M JUST I FEEL LIKE THIS IS A MOTION IN NEED OF A PURPOSE AT THE MOMENT, TO BE HONEST WITH YOU.

COUNCILLOR FEQUET DO YOU WANT TO ANSWER? THANK YOU, MADAM CHAIR. YEAH. SO JUST JUST TO CLARIFY AND MAYBE ADMIN CAN CLARIFY IF I'M IF I'M MISUNDERSTANDING, UH, MY UNDERSTANDING IS ENGAGEMENT.

I THINK IT WAS CLOSED YESTERDAY AND THAT NO STAKEHOLDER USER GROUPS HAVE BEEN ENGAGED SPECIFICALLY.

RIGHT. SO THE EXTRA ADDED VALUE TO THE CONVERSATION HAS NOT BEEN A PART OF THE CURRENT ENGAGEMENT TO DATE.

THE PLACE CLOSED AS OF YESTERDAY, BUT MAYBE THAT CHANGED.

I KNOW WE HAD A WE'VE HAD CONVERSATIONS ABOUT THIS, SO MAYBE THIS IS ALL POTENTIALLY MOOT WE DID HEAR ADMINISTRATION SAY TODAY THEY WERE CONSIDERING HAVING THESE ADDITIONAL CONVERSATIONS. SO MAYBE WE SHOULD ASK ADMINISTRATION IF THIS IS SOMETHING THAT IS A MOTION THEY WOULD LIKE A MOTION FOR.

OR THEY'RE JUST THIS MAKES SENSE WITH WHAT THEY'VE HEARD BASED ON THE FEEDBACK THEY'VE RECEIVED SO FAR.

MS. BASSI-KELLETT. THANK YOU VERY MUCH.

IT'S A LITTLE BIT OF AN AWKWARD POSITION TO BE PUT IN TO SEE IF WE WOULD LIKE A MOTION OR NOT.

UM, SO WHAT WE'VE BEEN OUT WITH ENGAGING WITH USER GROUPS, WITH SPECIFIC INVITES OUT TO GROUPS TO SAY, HEY, PLEASE MAKE SURE THAT YOU, UH, ENGAGE WITH US ON THIS SHORT OF MEETING PURPOSE, UH, PERSON TO PERSON.

BUT WE'VE HAD ENGAGEMENT GOING ON SINCE ABOUT THE THIRD WEEK OF NOVEMBER.

WE REALLY VALUE THE INPUT THAT'S COMING, PARTICULARLY FROM HIGH USERS, BECAUSE THAT'S IMPORTANT FOR US.

AND I THINK THAT HIGH USERS WERE WE ENSURED THAT THEY WERE ALERTED TO THE ABILITY TO ENGAGE EITHER ON PLAY SPEAK OR TO GO TO THE FIELDHOUSE.

TAKE A LOOK, CHECK THINGS OUT.

UH, TOUCH, FEEL, LOOK AT THE SAMPLES OF THE OPTIONS THAT WE HAD AT THAT TIME.

SO WE WERE REALLY LOOKING TO ENGAGE IN THAT WAY, UM, DOING SOMETHING WHERE WE WOULD GO AND MEET WITH EACH USER GROUP IS SOMETHING THAT, FRANKLY, WE'D BE PRETTY STRETCHED TO DO FROM A HUMAN CAPACITY POINT OF VIEW.

BUT I WILL ASK MR. WHITE, HE'S BEEN TALKING WITH HIS TEAM ABOUT THIS.

THANKS. THANK YOU VERY MUCH.

SO, UM, WHEN WE STARTED OUR CONSULTATION, THE IDEA WAS TO PUT IT OUT AS FAR AND WIDE AS POSSIBLE.

UH, IT'S BEEN ON SOCIAL MEDIA POSTS.

[00:50:03]

IT'S BEEN ON TWO MEDIA OUTLETS.

WE HAD A FIELDHOUSE OR SORRY BOOTH SET UP AT THE FIELD HOUSE WHERE PEOPLE CAN SEE, TOUCH AND FEEL THE THE SAMPLE AND GIVE US FEEDBACK AS WELL AS THE THE PLAY SPEAK AND PLEASE ANYBODY WHO IS ON OUR PLAY SPEAK UM SYSTEM.

THEY ALL RECEIVED AN EMAIL FOR AN INVITATION.

THANK YOU. COUNCILLOR HENDRICKSEN.

THANKS, MADAM CHAIR.

UM, THANKS FOR THAT RESPONSE.

YEAH. I MEAN, FOR MYSELF, I WAS ACTUALLY PLEASANTLY SURPRISED WITH THE LEVEL OF PUBLIC ENGAGEMENT, TO BE HONEST WITH YOU.

SO, UM, NOT NECESSARILY SAYING USER GROUP, I GET THE IDEA WAS USER GROUP TO USER GROUP, BUT ANY USER GROUP WOULD HAVE FED INTO THIS PROCESS AND CAME TO COUNCIL, WHICH IS AWESOME. UM, IN TERMS OF WANTING TO TO ENGAGE WITH US DIRECTLY, DIRECTLY, I GUESS.

CAN ADMIN CONFIRM THE FEEDBACK LOOP? UM, THAT IS THAT IS PLANNED? OR MAYBE IF IT'S NOT PLANNED, WHAT COULD BE DONE AS A FEEDBACK LOOP? BECAUSE MAYBE WE COULD, INSTEAD OF HAVING SAYING GO OUT AND DO MORE SAY.

CAN YOU PROVIDE A FEEDBACK LOOP TO US BEFORE YOU MAKE A DECISION, SO THAT WE CAN FEEL COMFORTABLE AND THE PUBLIC CAN FEEL COMFORTABLE THAT THIS HAS BEEN A FULLY ROUNDED, YOU KNOW, PROCESS.

UM, RATHER THAN SAYING THAT IT'S NOT A FULLY ROUNDED PROCESS, GO DO MORE TO UNDERSTAND WHAT THAT PROCESS IS FIRST.

SO I GUESS THE SUMMARY FOR QUESTION FOR ADMIN.

CAN YOU EXPLAIN EITHER WHAT YOU HAVE BEEN PLANNING TO DO IN TERMS OF A FEEDBACK LOOP TO COUNCIL IN THE PUBLIC ON FEEDBACK, OR IF YOU HAVEN'T, MAYBE THAT'S WHERE WE NEED TO REQUEST A MOTION TO UNDERSTAND THAT BEFORE WE ASK MORE WORK.

[INAUDIBLE] THANKS, MS. BASSI-KELLETT. THANK YOU VERY MUCH FOR THE QUESTION.

AND CERTAINLY IF IT'S SOMETHING LIKE, ARE WE, YOU KNOW, REPLACING THE THE ICE MAKING MACHINES IN THE ARENA, THAT'S A LITTLE DIFFERENT.

I DON'T THINK THERE'S AS MUCH NUANCE TO THE SURFACE.

WE WOULD GO AHEAD AND DO SOMETHING LIKE THAT AND WE WOULDN'T BE GOING OUT TO PLAY SPEAK, TO SEEK PUBLIC ENGAGEMENT.

BUT ON SOMETHING WHERE WE KNOW THERE'S DIVERSITY OF VOICES, WE DO WANT TO ENGAGE WITH RESIDENTS.

WE WANT TO HEAR WHAT PEOPLE WOULD LIKE.

WE WANT TO GET FEEDBACK ON THE OPTIONS TO HEAR FROM ACROSS THE COMMUNITY.

AS COUNCILLOR HENDRICKSEN SAID, ANYONE WHO HAS SIGNED UP FOR PLAY SPEAK HAS THE OPPORTUNITY TO ENGAGE ON THAT, AS WELL AS THE OUTREACH THAT WAS DONE TO USER GROUPS TO LET PEOPLE KNOW THAT, HEY, PLEASE ENGAGE WITH US.

PLEASE LET US KNOW WHAT YOU THINK.

WE REALLY DO WANT TO HEAR FROM YOU.

SO OUR INTENT WAS SOMETHING LIKE THIS, WHEN THERE HAS BEEN SO MUCH INTEREST, IS THAT WE WOULD BE ABLE TO SHARE THOSE RESULTS.

COMING BACK WITH COUNCIL, WE DON'T TYPICALLY DO THAT WHEN THE APPROVAL OF THE PROJECT HAS BEEN DONE, BUT WE DO KNOW THAT THERE'S AN ENORMOUS AMOUNT OF INTEREST IN THIS PROJECT.

THANKS. PERFECT.

THANK YOU [INAUDIBLE] AND THANKS FOR COUNCILLOR FEQUET FOR BRINGING THIS MOTION FORWARD.

I JUST YEAH, I DO WONDER IF THIS IS SORT OF JUMPING THE GUN, AND MAYBE IT'S JUST A MATTER OF HEARING WHAT THE FEEDBACK IS FIRST AND WHAT DECISIONS, YOU KNOW, RECOMMENDED UM, SOLUTION IS UH, TO FULLY UNDERSTAND IF SEUR GROUPS DO HAVE A PROBLEM BECAUSE IF 80% OF USER GROUPS.

SAY THEY WANT X AND THEN PROVIDES A SOLUTION THAT MEETS THAT NEED.

THEN WE DON'T NEED TO HAVE FURTHER ENGAGEMENT IN MY MIND AND WE CAN MOVE FORWARD WITH THE WORK.

BUT THANKS AGAIN FOR BRINGING IT FORWARD.

THAT'S FOR ME.

THANK YOU.

UH COUNCILLOR COCHRANE.

UM. AND ACTUALLY KIND OF MY QUESTION WAS ALREADY TAKEN.

THANK YOU, COUNCILLOR HENDRICKSEN, FOR ALWAYS BEING ON THE BALL.

UM, I DO ALSO, JUST TO MAKE COMMENT.

SEE, THERE IS A PROCEDURAL WAY FOR THIS.

IF IT COMES BACK FOR GPC WITH THE MEMO THAT WE DON'T FEEL THAT THERE'S PROPERLY ENGAGED, WE CAN ACTUALLY REQUEST THAT IT IS BROUGHT UP AT ANOTHER GPC AND THEN DO FURTHER ENGAGEMENT. BUT I DO ALSO THANK COUNCILLOR FEQUET FOR BRINGING THIS FORWARD.

THIS IS VERY INTERESTING AND I LOOK FORWARD FOR OTHER COMMENTS COMMENTS FROM MY COLLEAGUES.

THANK YOU. COUNCILLOR MCGURK.

I APPRECIATE THE DISCUSSION SO FAR.

I THINK I CAN UNDERSTAND WHERE COUNCILOR FEQUET IS COMING FROM.

OR THERE'S A CONCERN AND I ALSO UNDERSTAND WHERE COUNCILLOR HENDRICKSEN HENDRICKSEN IS COMING FROM.

I WONDER IF, UM.

MAYBE A WAY TO ADDRESS THIS, BECAUSE I THINK THE ISSUE IS THAT MAYBE THE CURRENT USER GROUPS ARE NOT ADEQUATELY OR THERE'S A FEAR THAT THEY'RE NOT ADEQUATELY REPRESENTED.

IT SEEMS LIKE THE PEOPLE THAT HAVE TURNED OUT TODAY HAVE ARE FROM VARIOUS GROUPS, AND THERE IS AN INDICATION OF COLLABORATION THAT ALREADY EXISTS.

AND I'M WONDERING IF ADMINISTRATION COULD POTENTIALLY IF THERE'S AN AGREEMENT AMONG GROUPS TO HAVE SOMEONE REPRESENT MULTIPLE USER GROUPS IF THEY COULD MEET WITH ONE PERSON. I UNDERSTAND WE DON'T REALLY HAVE THE RESOURCES TO DO THAT WITH MULTIPLE GROUPS, BUT IF SOMEBODY COULD REPRESENT THE GENERAL INTERESTS OF

[00:55:06]

MS. BASSI-KELLETT. THANK YOU VERY MUCH FOR THE SUGGESTION.

I'M SEEKING TO UNDERSTAND.

SO TO MEET WITH ALL POTENTIAL.

USER GROUPS OR THE GROUPS THAT ARE USING TURF, BECAUSE CERTAINLY IF IT'S THROUGH, UM, A COMMUNITY WIDE ENGAGEMENT, WE DEFINITELY WANT TO HEAR FROM ALL PEOPLE.

AND I'M JUST SEEKING TO UNDERSTAND.

THANK YOU. UH, YEAH.

NO, NO, I DON'T MIND CLARIFYING THE IN THE IN THE PRESENTATION.

THEY USED THE WHAT IS IT FIELDHOUSE SPORTS AND REC COMMUNITY.

I WOULD SORT OF SUGGEST THAT IF THEY CAN AGREE THE CURRENT USERS OF THE FIELDHOUSE, IF THEY CAN AGREE TO, UH, HAVE 1 OR 2 PEOPLE THAT THEY CONSIDER TO BE REPRESENTING THE MAJORITY OF THE ORGANIZATIONS THAT ARE USERS OF THE SPACE, IF THAT PERSON COULD REPRESENT THE GENERAL, LIKE THE GENERAL USE COMMUNITY THERE.

MS. BASSI-KELLETT. UH, WE NEED TO TAKE THIS UNDER ADVISEMENT.

I'LL SEE IF MR. WHITE HAS ANY THOUGHTS ON THIS.

WHETHER OR NOT THERE WAS A PUBLIC MEETING CALLED, UH, IF THAT WOULD BE AN OPTION.

COUNCILLOR MCGURK.

SORRY. IF I CAN FURTHER CLARIFY, IT WOULDN'T BE AN ADDITIONAL BURDEN ON ADMINISTRATION BEYOND, UM, A MEETING WITH A SELECT FEW OF INDIVIDUALS.

I WOULD EXPECT THAT THEY WOULD COME TOGETHER, WHICH I THINK I WOULD IMAGINE THEY WOULDN'T BE TOO HARD PRESSED TO DO THAT, AND THEY WOULD SORT OF CONVENE AND HAVE SOMEBODY THAT THEY, I GUESS, ELECT TO REPRESENT THEM AS A, AS A TOTAL GROUP, MULTIPLE GROUPS REPRESENTED BY 1 OR 2 INDIVIDUALS.

MS. BASSI-KELLETT, THANK YOU VERY MUCH FOR I'M SO MEETING WITH THE GROUPS THAT ARE REPRESENTED TODAY.

IS THAT ACCURATE OR WOULD IT BE A PUBLIC MEETING WHERE THERE WOULD BE THE OPPORTUNITY FOR THESE USER GROUPS AND OTHERS TO BE ABLE TO ENGAGE? THANK YOU.

AND I MEAN [INAUDIBLE] I DON'T KNOW HOW.

THIS IS NOT MAKING SENSE. SORRY.

UM, THE FIELDHOUSE USERS COULD THE MULTIPLE GROUPS HERE CURRENTLY WORK TOGETHER, AND THEY HAVE SPOKEN THROUGH TWO PEOPLE ALREADY AND ARE HERE, AND THERE ARE PEOPLE HERE TO SUPPORT THEM.

IF THOSE TWO PEOPLE OR TWO OTHER PEOPLE WITHIN THE GENERAL GROUP COULD HAVE A MEETING WITH OUR TEAM, WITH OUR ADMINISTRATION, JUST THOSE PEOPLE THAT THEY AGREE, IF THERE'S THE MULTIPLE USER GROUPS, THEY CAN AGREE ON A COUPLE OF REPRESENTATIVES SO THAT THAT LESSENS THE BURDEN ON ADMINISTRATION.

WE DON'T HAVE TO HAVE ONE GIANT PUBLIC SESSION.

IF THERE'S AN APPETITE ON BOTH SIDES FOR THAT.

I HOPE THAT MAKES SENSE.

THAT ALMOST SOUNDS LIKE A COMMITTEE, BUT I'M GOING TO HAND THIS OVER TO MS. BASSI-KELLETT. THANKS.

SO. I'M JUST I'M SEEKING TO UNDERSTAND.

SO WE HAVE HEARD VERY AND VERY ARTICULATELY TODAY FROM THE REPRESENTATIVES.

WE KNOW THE INTEREST IN SEEKING A COLLABORATION WITH TURF.

UH, WE KNOW THAT THERE'S AN INTEREST IN IF THERE IS A HYBRID THAT COULD SERVE THE BROADER INTEREST SEASONALLY.

AND WE'VE HEARD THAT AS WELL, WHICH IS A GREAT IDEA.

SO. I'M JUST TRYING TO BALANCE THIS OUT WITH ALL OF THE OTHER CONSULTATION THAT'S BEEN UNDERWAY.

THANK YOU. IT JUST SEEMS TO ME A LOT OF WORK HAS BEEN, UM, DONE ALREADY BY THESE USER GROUPS AND THAT WE ONLY GOT TO LISTEN TO FIVE MINUTES OF THAT. SO I FEEL LIKE THAT WHAT COUNCILLOR FEQUET IS SUGGESTING IS THAT THEY HAVE QUITE A BIT TO OFFER, AND I'M TRYING TO COME UP WITH AN ALTERNATIVE TO ADMINISTRATION HAVING TO CONSULT WITH MULTIPLE GROUPS.

YEAH, THAT'S JUST A COMMENT, I GUESS.

THANK YOU, COUNCILLOR MCLENNAN.

THANK YOU VERY MUCH, MADAM CHAIR.

UH, FIRST, JUST A QUESTION FOR ADMIN, JUST TO FOLLOW UP ON AN EARLY ONE.

UH, DO WE HAVE ANY IDEA WHAT WORK WOULD BE PUSHED BACK IF THE ENGAGEMENT ON THIS ISSUE WERE EXTENDED? MS. BASSI-KELLETT. THANK YOU FOR THE QUESTION.

I'LL ASK MR. WHITE TO RESPOND.

THANK YOU VERY MUCH.

AS I MENTIONED EARLIER TODAY, WE STARTED THAT CONVERSATION.

WE HAVEN'T FINALIZED IT YET, SO I CAN'T I CAN'T REALLY ADVISE RIGHT NOW.

THANKS. OKAY.

[01:00:03]

AND I SEE THAT IN THIS WORK.

AND SO THANK YOU VERY MUCH FOR DOING IT.

UH, IT'S BEEN A CHALLENGING YEAR, AND THE CONTINUED WORK TO MOVE THIS FORWARD IS GREATLY APPRECIATED.

UH, I UNDERSTAND NOT JUMPING THE GUN AND WAITING FOR THE FOOD BACK AS COUNCILLOR HENDRICKSEN MENTIONED.

UH, HOWEVER, I FEEL IT'S IMPORTANT TO US TO ENGAGE DIRECTLY WITH PRIMARY USER GROUPS OF FACILITIES WHEN WE MAKE SIGNIFICANT CHANGES TO THOSE FACILITIES.

I UNDERSTAND THIS MIGHT MEAN MOVING SOMETHING BACK.

UH, I ALSO UNDERSTAND WE'VE ASKED FOR ENGAGEMENT, AND WE'VE GOT IT.

HOWEVER, TO ME, THE FACT THAT THESE PRIMARY USER GROUPS ARE HERE WITH A PRESENTATION TO COUNCIL TODAY MEANS THAT THEY DON'T FEEL HEARD.

UH, EVEN IF THEY HAVE BEEN HEARD INTERNALLY, I'M KEEN TO ENSURE THAT THEY FEEL, EXCUSE ME, THAT THEY'VE BEEN HEARD AND THAT THEY UNDERSTAND THAT THEIR OPINIONS HAVE BEEN CONSIDERED IN THE DECISIONS WE MAKE AS AN ORGANIZATION AND THAT WE DO THIS WITH PRIMARY USER GROUPS OF FACILITIES IN, IN ALL OUR ENGAGEMENTS.

IF WE JUST PUT IT OUT THERE THAT WE WANT TO HEAR FROM PEOPLE AND THEN WE HEAR FROM PEOPLE, BUT THERE'S NO THAT FEEDBACK LOOP, AND WE DON'T MAKE IT CLEAR THAT THEY HAVE BEEN HEARD AND, AND CONSIDERED THEN THEN IT DOESN'T WORK.

UM, INJURY AND FEAR OF INJURY IS A HUGE ONE.

I HEAR I'VE BEEN ASKED ABOUT THIS REPEATEDLY, BOTH BEFORE AND AFTER THE PUBLIC CONSULTATION.

UH, I DON'T WANT TO PREJUDGE THE RESULTS OF THE PUBLIC CONSULTATION, BUT I FEEL LIKE THIS FEAR ABOUT INJURY AND THE FACT THAT IT WASN'T MENTIONED SPECIFICALLY IN OUR ENGAGEMENT MATERIAL, MAY BE A PRIMARY REASON WHY THERE'S SOME WORRY AMONGST THE PUBLIC ABOUT THE ENGAGEMENT.

UM, THEREFORE, I'M INCLINED TO SUPPORT THE MOTION AS A MEANS TO ENSURE PRIMARY OR POTENTIAL USER GROUPS FEEL HEARD, AND TO ENSURE THAT THEIR CONCERNS AROUND INJURIES ARE INCORPORATED AND ARE KNOWN TO BE INCORPORATED IN THE DECISION WE'RE MAKING.

THANK YOU.

UH COUNCILLOR COCHRANE.

THANK YOU, MADAM CHAIR.

I THINK, UM, TO GO BACK TO COUNCILLOR MCGURK'S QUESTION, UH, TO THE CITY MANAGER AND TO DIRECTOR WHITE.

IF THIS GROUP REACHES OUT AND SAY BRUCE AND ELI WANT TO HAVE A MEETING, UH, IN YOUR GUYS'S OFFICES, CAN WE GET A COMMITMENT THAT THEY COULD DO SO? MS. BASSI-KELLETT. THANK YOU VERY MUCH FOR THE QUESTION.

WE MEET REGULARLY WITH A LOT OF DIFFERENT USER GROUPS AND WE WOULD ALWAYS BE OPEN TO THAT.

THANK YOU. PERFECT.

THANK YOU. DO WE HAVE ANY OTHER FURTHER QUESTIONS OR COMMENTS REGARDING THE MOTION? ALL RIGHT. UH COUNCILLOR FEQUET.

YEAH. THANK YOU. AND I APOLOGIZE FOR ASKING THAT QUESTION TO ADMINISTRATION.

THAT WASN'T FAIR. UM, I RECOGNIZE THAT, UM, EVERYTHING WE ASK OF ADMINISTRATION MEANS THAT'S TIME AWAY FROM SOMETHING ELSE.

SO, UM, I AND I APOLOGIZE TO COUNCILLOR HENDRICKSEN THAT I COULD HAVE BEEN MORE CLEAR AND ELABORATED ON THE PURPOSE.

AND I JUST WANTED TO REITERATE THAT THIS MOTION ISN'T ABOUT THE SOLUTION.

THIS MOTION IS ABOUT THE PROCESS, THE ENGAGEMENT PROCESS.

UM, I RECOGNIZE WE GOT CLARIFICATION TODAY EARLIER FROM ADMINISTRATION THAT, YES, THE FIRST LINE OF THE INSTRUCTIONS UNDER OPTION ONE WAS AN OVERSIGHT AND SAYS A TURF SIMILAR TO THE EXISTING PRODUCT.

AND THAT WAS NOT THE INTENT.

IT WAS SUPPOSED TO BE GREEN AND GRASS LIKE, AND A HIGH QUALITY PRODUCT THAT MEETS THE NEEDS OF USERS.

THAT IS GREAT THAT'S WHAT I THINK, WHAT USERS WANT.

UM, BUT I ALSO KNOW THAT I HAVE A FRIEND WHO KNOWS THAT PEOPLE HATE THE CURRENT SOCCER CARPET, AND SHE WENT AND PUT A VOTE IN THE BOX FOR THE HARD SURFACE BECAUSE SHE THOUGHT SHE IT WAS BETWEEN SOCCER CARPET AND HARD SURFACE.

SO, I MEAN, SHE TOLD ME THAT WHEN SHE REALIZED THAT.

SO I'M WORRIED THAT THE ENGAGEMENT THAT WE'VE DONE, THE VOTING, UM, ALL OF THE ENGAGEMENT WE RECEIVED IS GREAT.

IT'S COMING ONE WAY.

UM, THE INTENT OF MY MOTION WAS REALLY TO MAKE SURE THAT WE EXPLORE THE ADDED VALUE WITH FIELD HOUSE USER GROUPS AND STOP.

I RECOGNIZE THAT, OF COURSE, ALL THE INFORMATION IS GOING TO BE PROVIDED TO SUPPORT A GREAT DECISION.

THAT'S STANDARD PRACTICE.

SO JUST TO MAKE THE CONVERSATION SIMPLER, UM.

THAT'S THAT'S REALLY THE ESSENCE OF THE MOTION, IS TO MAKE SURE THAT THERE'S TARGETED OPPORTUNITIES PROVIDED, PROVIDE OPPORTUNITIES FOR TARGETED ENGAGEMENT WITH THE PRIMARY USER GROUPS TO EXPLORE ADDED VALUE AND MAKE SURE THAT WE UNDERSTAND THAT BALANCE BETWEEN SAFETY MANAGEMENT AND AT THE END OF THE DAY, WE JUST WANT THE BEST BANG FOR OUR BUCK AND THE BEST VALUE THAT RESIDENTS WANT TO PAY FOR IN THAT FACILITY.

SO THAT WAS THE INTENT OF THE MOTION.

AND. UM, YEAH.

A SIMPLE TOWN HALL OR WHATEVER OTHER WAY ADMINISTRATION FEELS IS REASONABLE AND ACHIEVABLE.

THAT'S HAPPY TO LEAVE THAT WITH THAT.

SO I JUST WANTED TO CLARIFY THAT THAT IS THE ESSENCE OF THE MOTION THAT I WAS LOOKING LOOKING FORWARD TO, TO SEE IF THERE WAS SUPPORT TO PUT IT FORWARD.

THANK YOU.

AND HAVING HEARD FROM MOST COUNCIL MEMBERS, I'M SEEING THAT THERE'S SUPPORT FOR THIS MOTION GOING FORWARD.

[01:05:06]

UM, AND THAT BEING SAID, THAT BRINGS US TO THE END OF OUR GPC AGENDA.

UM, SO CAN I GET A MOTION TO ADJOURN? COUNCILLOR COCHRANE, SECONDED BY COUNCILLOR MCGURK.

UM. ALL IN FAVOR? AND WE WILL SEE EACH OTHER THIS EVENING AT 7:00.

UH. SAME PLACE.

GOOD EVENING.

* This transcript was compiled from uncorrected Closed Captioning.