5. A presentation from Shannon Jennings, a representative of the Yellowknife Mountain Bike Club, regarding a request to lease land for a proposed bike park.

[5. A presentation from Shannon Jennings, a representative of the Yellowknife Mountain Bike Club, regarding a request to lease land for a proposed bike park.]

I WILL SAY THE YELLOWKNIFE MOUNTAIN BIKE CLUB.

BECAUSE ACTUALLY I SEE WE HAVE A COUPLE MEMBERS AND I THINK THAT IT ACTUALLY WILL BE GONZALO WHO WILL BE PRESENTING.

IT'S REGARDING A REQUEST TO LEASE LAND FOR A PROPOSED BIKE PARK.

I DO SEE WE ARE JOINED TODAY BY GONZALO, LILITH AND SHANNON.

I'M CORRECT IN SAYING GONZALO, YOU'LL BE PRESENTING?

>> THAT IS CORRECT.

>> OKAY. PERFECT. I'LL HAND IT OVER TO YOU.

YOU CAN KEEP YOUR PRESENTATION TO ABOUT 10, 15 MINUTES.

THEN WE'LL OPEN IT UP TO QUESTIONS FROM COUNSELORS. OVER TO YOU.

>> THANK YOU. I HAVE A POWERPOINT, BUT I CANNOT SHARE MY SCREEN.

>> TWO SECONDS AND PAULA, IF YOU CAN MAKE GONZALO THE PRESENTER, PLEASE.

[NOISE] OR SHEILA I SEE YOU'RE ALSO AN ORGANIZER.

IF YOU'RE ABLE TO MAKE GONZALO A PRESENTER? THERE YOU GO. GONZALO, YOU'RE NOW THE PRESENT.

SO YOU CAN HIT SHARE SCREEN IN THE BOTTOM THERE.

>> THANK YOU. [NOISE]

>> CAN YOU SEE THIS POWERPOINT?

[00:10:02]

>> YES, WE CAN.

>> ALL RIGHT.

[NOISE] GOOD AFTERNOON.

THANK YOU VERY MUCH, MAYOR ALTY, CITY COUNCIL, FOR HAVING US.

MY NAME IS GONZALO ESPINOSA.

I'M PRESIDENT OF THE YELLOWKNIFE MOUNTAIN BIKE CLUB, AND WITH SHANNON, SHE'S THE VICE PRESIDENT, AND LILITH BROOK, SHE'S OUR SECRETARY.

TODAY, THE PURPOSE OF THE PRESENTATION IS TO PROVIDE AN UPDATE AND REFRESH OUR MEMORIES WITH OPERATION BIKE PARK.

WE'RE JUST GOING TO START DOING THIS.

FIRST, OUR MISSION IS TO PROMOTE A HEALTHY LIFESTYLE FOR MOUNTAIN BIKING AND PROVIDE A SAFE AND FRIENDLY ENVIRONMENT FOR A MOUNTAIN BIKE RIDES, EVENTS, AND SERVICE PROJECTS.

WHAT IS A BIKE PARK? IT'S AN AREA THAT IS GOING TO BE DEDICATED TO MOUNTAIN BIKING OR BIKING IN GENERAL.

IT HAS FEATURES THAT FACILITATE THE INCREASE OF BIKE HANDLING SKILLS FOR EVERYONE.

WE STARTED WITH A VISION FOR THE MOUNTAIN BIKE PARK AND THIS IS OUR MAIN GOAL EVENTUALLY.

THIS IS OUR LARGER VISION AND IT'S GOING TO BE LOCATED IN BRISTOL PIT.

THESE ARE THE MAIN COMPONENTS OF OUR ULTIMATE GOAL.

WE'RE BUILDING THE PARK BASED ON COMMUNITY FEEDBACK.

THIS IS GOING TO BE A CENTER TO BE USED BY THE ENTIRE COMMUNITY.

THIS FACILITY HAS PLENTY OF ROOM TO GROW.

WE STARTED THIS PROJECT WITH THE CURRENT STATE OF MOUNTAIN BIKING IN YELLOWKNIFE.

THERE'S A LOT OF INTEREST FROM YOUTH IN MOUNTAIN BIKE.

WE SEE KIDS RIDING THEIR BIKES ALL THE TIME.

FOR EXAMPLE, MBM CAMP, THEY HAD HAD 150 KIDS LAST YEAR.

THERE'S A GREAT INTEREST IN THE COMMUNITY FOR THIS PROJECT.

A LITTLE BIT OF HISTORY IN THE PROJECT WE STARTED IN 2017 WITH OUR COMMITTEE SURVEY.

THAT'S WHAT KICK-STARTED EVERYTHING.

WE PARTNERED IN 2018 WITH THE ROTARY CLUB.

THEY HAVE PROVIDED FINANCIAL SUPPORT, BUT THEY ALSO HAVE PROVIDED EXPERTISE.

THEY HAVE BEEN REALLY GOOD TO US IN TERMS OF ADVICE AND WHAT TO DO.

WE GOT MORE FEEDBACK IN 2019 IN TERMS OF THE DESIGN.

IN 2020, WE DECIDED TO FOCUS MORE ON A PUMP TRACK.

THAT WOULD BE A FIRST INSTALLMENT FOR OUR PARK.

IT WOULD BE AN EASY, ACHIEVABLE GOAL THAT WE CAN START GETTING MORE MOMENTUM.

NOW BRINGS US TO 2021.

WE HAVE A SUMMER TARGET DATE FOR THE CONSTRUCTION OF THIS PUMP TRACK.

WHAT IS A PUMP TRACK? A PUMP TRACK BASICALLY IS MADE OF ASPHALT AND IT'S A LOOP THAT HAS DIFFERENT FEATURES LIKE UP AND DOWN AND TURNS, AND FACILITATES MOUNTAIN BIKING, AND IT'S ACTUALLY PRETTY FUN.

OUR BUDGET IS $150,000 FOR THIS.

IN RECENT MONTHS, WE HAVE HAD A LOT OF PROGRESS IN OUR PROJECT, MAINLY FUNDRAISING WITH THE ROTARY CLUB, ELKS LODGE, AND SOME OTHER VENUES.

WE ALSO HAVE LOCAL PARTNERS IN CONSTRUCTION ACCOMMODATION THAT ARE READY TO SUPPORT US WHEN THE TIME COMES, THE SUMMER.

ANOTHER FUNDRAISING THERE WE'RE STILL ABOUT TO DO IS HAVE A 50-50 DRAW ON SOME OF THE SPONSORS THAT HAVE COMMITTED SUPPORT SUCH AS VOLUNTEERS AND LABOR WHEN THE TIME COMES.

ON THE ADMINISTRATIVE SIDE, YKDFN, THEY HAVE CONFIRMED THEIR SUPPORT FOR THIS PROJECT.

WE HAVE SECURED INSURANCE AND WE'RE PRETTY MUCH READY

[00:15:03]

TO SIGN THE CONTRACT TO START THIS CONSTRUCTION.

WHAT WE NEED TO DO NOW, WE'RE STILL WAITING, IS WE HAVE OUR DRAFT LIST READY, BUT WE NEED TO HAVE A FINALIZED LIST TO SECURE CONSTRUCTION.

OUR CONSTRUCTION TARGET DATE IS AT THE END OF THE SUMMER.

THIS BRINGS US TO THE FUTURE, WHAT WE WANT TO DO AFTER THE PUMP TRACK.

FIRST OF ALL, THE PUMP TRACK IS GOING TO BE FREE ACCESS TO ANY RESIDENT OR VISITOR TO YELLOWKNIFE.

IT WILL ADD ANOTHER OUTDOOR RECREATION FACILITIES, SAME AS IF WE BUILD, FOR EXAMPLE, A BASEBALL FIELD.

THE MAINTENANCE, WE'RE COMMITTED TO THE UPKEEP OF THE PUMP TRACK, BUT WE'RE ALSO LOOKING FOR A PARTNERSHIP WITH THE CITY OF YELLOWKNIFE FOR THE FUTURE, AND ALSO THE POTENTIAL WAVING OF LEASE AND TAXES FOR THIS LAND.

THAT IS GOING TO BE THE START TO THE MOUNTAIN BIKE SKILLS PARK.

THAT'S STILL OUR VISION AND WILL CONTINUE TO WORK TOWARD COMPLETION OF THAT PROJECT.

[NOISE] IS THERE ANY QUESTIONS?

>> THANK YOU. THAT'S THE END OF YOUR PRESENTATION? OKAY, PERFECT.

>> THAT'S CORRECT.

>> BEFORE WE GO INTO THE PRESENTATIONS, MS. BASSI KELLET, DID YOU WANT TO SPEAK TO THE ADMINISTRATIVE CITY-SIDE, NEXT STEPS?

>> THANK YOU VERY MUCH, MADAM CHAIR, AND THANK YOU VERY MUCH FOR THE PRESENTATION.

IT'S BEEN A WHILE SINCE WE'VE HEARD PUBLICLY OR HAD THIS BACK AND FLOCK WITH THE MOUNTAIN BIKE CLUB, SO VERY IMPORTANT TO HAVE THIS CLEARLY LAID OUT.

WHILE I SAY PUBLICLY, I DO ALSO WANT TO SAY THAT THE MOUNTAIN BIKE CLUB HAS BEEN TERRIFIC ABOUT WORKING WITH CITY ADMINISTRATION AND CITY STAFF ON SOME OF THE DETAILS AROUND PROCEEDING WITH THE PROJECT AT THIS TIME.

WE WELCOME THE COLLABORATION AND WHAT WE DO KNOW IS WE'LL CONTINUE TO WORK WITH THE MOUNTAIN BIKE CLUB TO BRING FORWARD THE PROPOSED ACCESS THAT THEY'RE SEEKING, WHICH WOULD BE A LEASE.

A LEASE THAT'S LONGER THAN THREE YEARS, OF COURSE, REQUIRES COUNCIL APPROVAL.

THIS WILL COME BACK TO GPC AND TO COUNCIL FOR ULTIMATE APPROVAL.

OF COURSE, WHAT'S REALLY IMPORTANT OUT OF THIS FROM CITY ADMINISTRATION'S POINT OF VIEW IS THAT IT'S IMPORTANT FOR US TO KNOW THAT THERE'S CLEAR EXPECTATIONS AROUND RESPECTIVE ROLES AND RESPONSIBILITIES.

THAT'S REALLY GREAT AND THE PRESENTATION WAS CLEAR ON THAT, AND WE'LL WANT TO CERTAINLY MAKE SURE THAT THAT IS VERY CLEARLY UNDERSTOOD BY BOTH SIDES WHEN IT COMES TO HOW WE SUPPORT WHAT YOU GUYS ARE DOING AND YOUR VISION.

YOU'VE BEEN TREMENDOUS IN YOUR FUNDRAISING, BUT WE DO WANT TO KNOW IN TERMS OF THE ONGOING FUTURE, REQUIREMENTS OR SUPPORT THAT'S ANTICIPATED FROM THE CITY FOR THE KINDS OF MAINTENANCE THAT A PUMP TRACK WOULD REQUIRE.

WE REALLY LOOK FORWARD TO WORKING WITH THE MOUNTAIN BIKE CLUB ON WORKING OUT SOME OF THOSE DETAILS.

THEN WE WILL BE RETURNING WITH A MEMO FOR GPC CONSIDERATION AND ULTIMATELY COUNCIL APPROVAL OF A PROPOSED LEASE ARRANGEMENT. THANK YOU.

>> THANK YOU. WITH THAT, I WILL OPEN IT UP TO QUESTIONS FROM COUNCIL. COUNCILOR MORSE?

>> THANKS. IT'S NOT ENTIRELY CLEAR TO ME WHETHER THIS IS A QUESTION FOR THE CLUB THEMSELVES OR FOR ADMINISTRATION, BUT I GUESS MY QUESTION IS RELATED TO THE RAGGED RIDERS SNOWBOARDING CLUB.

I'M WONDERING IF THEY SIMILARLY HAVE A LEASE SITUATION WITH THE CITY FOR ALL THE WORK THAT THEY'RE DOING IN THE GRAVEL PIT AND RUNNING THAT CLUB, AND HOW THAT WORKS.

I GUESS THEY OVERARCHING QUESTION IS WHY THE MOUNTAIN BIKE CLUB NEEDS THIS LEASE AND LAND AND TO SECURE FAIRLY SIGNIFICANT INFRASTRUCTURE LIKE PUTTING IN AN ASPHALT TRACK THAT, OF COURSE, MIGHT REQUIRE REMEDIATION OR SOMETHING LIKE THAT IN THE FUTURE, WHEN THEY COULD JUST BUILD A DIRT TRACK WITHOUT A LEASE.

I'M WONDERING, MAYBE THE SNOWBOARDING CLUB DOES HAVE A LEASE AND I'M JUST NOT AWARE OF IT, BUT IT JUST SEEMS LIKE IF WE'VE GOT CLUBS DOING A SIMILAR THING WHERE THEY ARE ACTUALLY BUILDING A CERTAIN AMOUNT OF INFRASTRUCTURE AT THE GRAVEL PIT, WHY THEY'RE ALLOWED TO DO IT WHEN BIKE CLUB ISN'T.

BUT I'M JUST TRYING TO UNDERSTAND THE SITUATION A BIT BETTER.

>> SURE. WHEN THE LEASE AGREEMENT FOR THE MOUNTAIN BIKE CLUB COMES FORWARD, ADMINISTRATION WILL HAVE SIMILAR EXAMPLES; SO THE SKI CLUB OR THE GOLF CLUB.

MS. BASSI KELLET, IF YOU COULD SPEAK TO COUNCILOR MORSE'S QUESTION,

[00:20:01]

OR IF YOU NEED A BIT MORE TIME.

>> THANKS VERY MUCH, MADAM CHAIR.

THANKS FOR THE QUESTION, COUNCILOR MORSE.

ABSOLUTELY, WE DO LOOK AT PARALLELS WHEN WE LOOK AT WHAT KINDS OF SUPPORT THE CITY PROVIDES TO OTHER RECREATIONAL CLUBS AROUND TOWN.

FOR YOUR INFORMATION, THIS SNOWBOARD HILL IS THROUGH A LEASE ARRANGEMENTS, AS IS THE GOLF CLUB, AS IS THE SKI CLUB.

WE WILL HAVE INFORMATION ABOUT THE PARAMETERS AND THE TERMS AND CONDITIONS THAT ARE SUPPORTED THEREIN WHEN WE COME BACK WITH A MEMO.

ANY QUESTION ABOUT DIRT VERSUS ASPHALT, I THINK WOULD BE BEST SERVED BY THE MOUNTAIN BIKE CLUB ITSELF. THANK YOU.

>> COUNCILOR MORSE, DID YOU HAVE A QUESTION ABOUT DIRT VERSUS ASPHALT?

>> NO. I THINK IF THEY'RE ABLE TO GET A LEASE, IT'S UP TO THEM WHAT THEY WANT TO DO WITH IT, AS LONG AS THE ADMINISTRATION'S SUPPORTIVE OF IT.

I DON'T NEED TO TELL THEM WHAT THEY WANT TO DO.

I WASN'T AWARE THAT THERE WAS ACTUALLY A LEASE WITH THE RAGGED RIDERS.

I GUESS ALL I WOULD SAY IS IF WE HAVE EXAMPLES OF OTHER INSTITUTIONS THAT HAVE LEASES WITH THE CITY TO DO SIMILAR ACTIVITIES, I WOULD SUGGEST YOU JUST MODEL IT AFTER THAT.

IT SOUNDS LIKE ADMINISTRATION'S DOING THAT, SO THAT SOUNDS GOOD TO ME. THANKS.

>> THANK YOU. ANY OTHER QUESTIONS FROM COUNCILORS? SEEING NONE. THANK YOU AGAIN FOR COMING TO PRESENT TODAY, GONZALO.

IT WAS GOOD TO GET AN UPDATE, PARTICULARLY BECAUSE IT WAS THE PREVIOUS COUNCIL THAT HAD TO PROVE THIS SO YOU HAVE NEW COUNSELORS AND THAT OPPORTUNITY TO BRING THEM UP TO SPEED.

WHEN CITY STAFF COMING FORWARD WITH THE LEASE AGREEMENT MEMO TO COUNSEL, YOU'RE ALSO WELCOME TO COME IN AND SPEAK TO THAT AT THAT TIME IF YOU'D LIKE.

A FEW MORE OPPORTUNITIES TO COME IN FRONT OF COUNCIL IF YOU WOULD LIKE.

>> THANK YOU FOR YOUR TIME.

>> THANK YOU. OF COURSE IF COUNSELORS HAVE OTHER QUESTIONS AFTERWARDS, YOU CAN ALWAYS REACH OUT, AND I'M SURE THEY'D BE HAPPY TO MEET UP AND CHAT OR ANSWER YOUR QUESTIONS VIA EMAIL.

WITH THAT, WE WILL MOVE ON TO THE NEXT ITEM ON OUR AGENDA,

[6. A memorandum regarding whether to approve the proposed Asset Management Policy.]

WHICH IS A MEMORANDUM REGARDING WHETHER TO APPROVE THE PROPOSED ASSET MANAGEMENT POLICY.

MS. BASSI KELLET, IF YOU'D LIKE TO INTRODUCE THE ITEM.

>> THANK YOU VERY MUCH, MADAM CHAIR, WITH PLEASURE.

ADMINISTRATION IS PLEASED TO PRESENT TWO GPC AND ULTIMATELY TO COUNCIL, THE CITY'S PROPOSED ASSET MANAGEMENT POLICY, WHICH WILL PROVIDE A HIGH-LEVEL FRAMEWORK FOR OUR APPROACH TO ASSET MANAGEMENT.

OF COURSE AS COUNCIL MEMBERS KNOW, ASSET MANAGEMENT IS THE PRACTICE THAT FOCUSES ON MAXIMIZING THE VALUE THAT IS DELIVERED BY THE ASSETS THAT WE OWN.

THIS HAS BEEN A LONG TIME COMING, AND IT IS BASED ON THE INITIAL DIRECTION THAT WAS SET THROUGH THE ASSET MANAGEMENT ROADMAP THAT COUNCIL APPROVED IN 2019.

HAVING A POLICY ON ASSET MANAGEMENT IS REALLY IMPORTANT BECAUSE WHAT THAT DOES IS IT CONFIRMS PUBLICLY, OUR COMMITMENT TO OPERATE AND MAKE DECISIONS BASED ON A STANDARD, WITH THE FOUNDATION BEING THE PRINCIPLES OF SERVICE DELIVERY, DATABASE DECISION-MAKING, MINIMAL SUSTAINABLE COST, RISK MANAGEMENT, AS TAKING A SYSTEMS LENS FOR WHOLE ORGANIZATION, AND OF COURSE COMMITMENT TO CONTINUOUS IMPROVEMENT.

I'M VERY PROUD OF THE WORK THAT OUR INTERNAL STEERING COMMITTEE HAS DONE, WHICH HAS BEEN COMPRISED OF MANAGERS FROM ACROSS THE ORGANIZATION.

I APPRECIATE THE INSIGHTS THAT THEY'VE BROUGHT, IN THE CRITICAL THINKING IN THE WORK THAT THEY'VE DONE UNDER THE LEADERSHIP OF THE ASSET MANAGEMENT DIVISION, TO FRAME OUT THIS IMPORTANT WORK.

OF COURSE, IT'S REALLY IMPORTANT TO EMPHASIZE THAT THIS IS REALLY THE START.

THE HEAVY LIFTING IS GOING TO COME AND THE WORK WILL CONTINUE.

THIS PROCESS KICKS THINGS OFF, AND IT STARTS US ON A PATH WHERE WE WILL BE INFUSING OUR WORK ACROSS THE ORGANIZATION, AND THEN IT WILL BE ONGOING IN NATURE INTO THE FUTURE.

THANK YOU VERY MUCH, MADAM CHAIR.

>> THANK YOU. YES, THANKS TO STAFF FOR COMING FORWARD AT OUR COUNCIL AND ADMINISTRATIVE BROWN TABLE CREATE TO GET AN UPDATES OF ALL THE WORK AHEAD OF THIS POLICY COMING FORWARD.

WITH THAT, ANY QUESTIONS, COMMENTS, CONCERNS FROM COUNCIL ON THE ASSET MANAGEMENT POLICY? COUNCIL MORSE?

>> THANKS.

YEAH. WHEN LOOKING THROUGH THIS, I FELT THAT THE PURPOSE AND SCOPE WERE QUITE VAGUE, AND I GET THE IMPRESSION THAT THAT'S LIKELY LIBERATE.

BUT THEY SEEM SO VAGUE TO ME THAT IT WAS AN ALMOST DIFFICULT TO TELL WHAT THE POLICIES APPLYING TO.

[00:25:01]

THE SCOPE SAYS THIS POLICY APPLIES TO ALL ASSETS WHICH ARE DEEMED TO BE OF SIGNIFICANT FINANCIAL, SOCIAL, CULTURAL, OR ENVIRONMENTAL VALUE TO JUSTIFY THE CONSTANT FORMAL MANAGEMENT, BUT THERE WASN'T ANYTHING ELSE, FURTHER SEE POLICY WHICH DEFINES WHAT'S COVERED UNDER IT.

I'M JUST WONDERING IF WE CAN MAYBE GET A BIT OF COMMENT FROM ADMINISTRATION AS TO REALLY WHAT THE PURPOSE OF THE POLICY IS, I SUPPOSE.

IT JUST SEEMS QUITE VAGUE, IS ALL I'M SAYING.

IT'S NOT ENTIRELY CLEAR TO ME WHY THE POLICY IS BEING ADOPTED.

IT'S NOT NEARLY AS SUCCINCT AS OUR JUSTIFICATION FOR GOING THROUGH THE EXERCISE THAT WE PAID OF DEVELOPING THE ASSET MANAGEMENT SKILLS AND ABILITIES OF THE CITY SO I'M JUST A BIT CURIOUS TO GET SOME EXPLANATION ABOUT WHY THINGS ARE SO VAGUE IN THE PURPOSE AND SCOPE.

>> MS. BASSI KELLET.

>> THANK YOU VERY MUCH FOR THE QUESTION.

I THINK IT'S A REALLY VALID QUESTION.

I'M REALLY PLEASED THE COUNSELOR MORSE FLAGGED THIS. HE NAILS IT.

YES, IT IS DELIBERATELY LEFT TO BE VERY BROAD IN ITS DEFINITION BECAUSE, WE HAVE DIFFERENT ASSETS THAT WE WILL UTILIZE OR DEPLOY BASED ON THE KINDS OF SERVICE AND PROVISION OF SERVICE TO THE PUBLIC THAT THE CITY OF YELLOWKNIFE OPTS TO DELIVER AT ANY POINT IN TIME.

WHILE THE OBVIOUS THINGS ARE THINGS LIKE THE WATER TREATMENT PLANT OR THE MULTIPLEX OR CITY HALL, THERE ARE OTHER ASSETS AS WELL.

THAT MAY NOT BE BUILT ASSETS, THEY MAY BE PIECES OF LAND, THEY MAY BE BODIES OF WATER, THEY MAY BE THINGS THAT HAVE AN INTEGRAL.

INHERENT VALUE THAT'S NOT NECESSARILY LINKED TO THE IMPROVEMENTS ON THOSE, BUT ARE PART OF THE FABRIC OF THE COMMUNITY THAT THEY INFORM SOME VERY IMPORTANT VALUES THAT WE HOLD.

THERE ARE THINGS THAT WE DEFINITELY WANT TO MAKE SURE THAT WE KEEP THE DOOR QUITE WIDE OPEN, AND DON'T LIMIT OURSELVES TO DEFINE IT SOLELY TO A BUILT ENVIRONMENT WHERE WE KNOW THAT THOSE ASSETS THAT WE INVEST IN ARE VERY IMPORTANT AND VERY ESSENTIAL, BUT THERE ARE OTHER THINGS AS WELL THAT WE NEED TO BE MINDFUL OF THAT DOWN THE ROAD, FUTURE COUNCILS WITH A SUPPORTIVE ADMINISTRATION, MAY WANT TO MAKE SURE THAT THE WAY THAT AN ASSET IS MANAGED IS INCLUDED AND NOT EXCLUDED BECAUSE OF THE IMPORTANCE IT HAS TO THE COMMUNITY.

I'M SPEAKING REALLY HYPOTHETICALLY BECAUSE I'M TRYING TO THINK OF A SCENARIO AROUND THIS BUT I CAN'T.

MAYBE WHAT I'LL DO IS I WILL TURN THIS TO MS. WOODWARD AND MR. MACLEAN.

MS. WOODWARD IS THE DIRECTOR OF CORPORATE SERVICES AND OF COURSE MR. MACLEAN WORKING AS THE MANAGER OF ASSET MANAGEMENT IN JIS WITHIN CORPORATE SERVICES TO SEE IF THEY'D LIKE TO SUPPLEMENT OR SAY ANYTHING ADDITIONAL.

>> THANK YOU, MS. BASSI KELLET.

AS YOU POINTED OUT, THE POLICY IS DELIBERATELY HIGH LEVEL.

WE WANT AS WITH ANY POLICY, TO HAVE A HIGH LEVEL GUIDING SET OF PRINCIPLES, SET OF RULES.

WE ARE FOLLOWING BEST PRACTICES THAT HAVE BEEN ADOPTED THROUGHOUT THE COUNTRY AND IN FACT INTERNATIONALLY.

WE WANT SOMETHING THAT WILL SURVIVE, AND WILL CONTINUE TO POINT EVERYONE IN THE SAME DIRECTION OVER THE LONG TERM.

I THINK WHERE YOU'LL FIND THE MEAT OF THE POLICY ACTUALLY COMES INTO PLAY AS IN THE POLICY STATEMENTS UNDER NUMBER 4 WHERE WE SET OUT A GUIDING RULES OR PRINCIPLES THAT WILL INFORM ALL OF OUR DECISION-MAKING AROUND ASSETS, THUS CREATING OUR ASSET MANAGEMENT PRACTICE THAT WE ARE STRIVING VERY HARD TO INCORPORATE INTO EVERYTHING THAT WE DO.

WITH THAT, I'LL TURN IT OVER TO MR. MACLEAN TO AUGMENT MY TOPIC. THANK YOU.

>> HELLO.

WELL, I GUESS A LITTLE BIT FURTHER INTO THE WEEDS.

BUT WHEN YOU GO OUT AND YOU LOOK AT ASSET MANAGEMENT POLICIES ACROSS DIFFERENT COMMUNITIES, THEY TAKE DIFFERENT APPROACHES TO SCOPE.

A LOT OF THE SMALLER COMMUNITIES THAT ARE JUST GETTING STARTED WILL SET THEIR SCOPE IS TO BE VERY EXPLICITLY ASSETS THAT HAVE A CAPITAL VALUE OVER $50,000.

THE REASON THEY'RE DOING THAT IS BECAUSE THEY HAVE ABSOLUTELY NO DETAIL AS TO WHAT THEY OWE.

THE CITY OF YELLOWKNIFE IS NOT IN THAT POSITION, WE ACTUALLY HAVE QUITE A BIT OF DETAIL AS TO WHAT WE OWN.

WE HAVE A ROBUST JIS SYSTEM THAT TRACKS QUITE A FEW DIFFERENT CLASSES OF ASSETS SO WE'RE ABLE TO HAVE A MUCH BROADER SCOPE THAN THAT.

WHEN YOU LOOK AT OTHER MUNICIPALITIES THAT ARE FURTHER ALONG IN THEIR ASSET MANAGEMENT JOURNEY, THEY ARE STARTING TO LOOK AT BEYOND THE BUILT, THE ENGINEERED ASSETS.

SO THEY'RE LOOKING AT THINGS LIKE PUBLIC ART, WHICH IS MORE OF A SOCIAL CULTURAL ASSET, OR THEY'RE STARTING TO LOOK AT WHAT ARE CALLED NATURAL ASSETS, SO LAKES, TREES, THE VALUE OF WETLANDS AND THE NATURE AROUND US IN TERMS OF WHAT THEY CAN PROVIDE FOR THE SERVICES THAT THE CITY ENJOYS.

[00:30:01]

WE BUILT THE SCOPE TO EXPAND OVER TIME TO BE ABLE TO INCLUDE THESE THINGS.

WHEN IT CAME TO THE PHRASING ABOUT JUSTIFYING THE COST OF FORMAL MANAGEMENT, IT'S JUST TO REALLY TRY AND PUT SOME RAINS ON IT, WHICH IS WE'RE NOT GOING TO TRY AND TRACK EVERYTHING, WE'RE NOT GOING TO TRACK EVERY WRENCH, EVERY NUTS, EVERY BOLTS.

BECAUSE THERE IS A COST YOU NEED TO BE ABLE TO GO OUT AND ROUGHLY YOU KNOW WHAT, ONCE EVERY THREE YEARS, INSPECT THIS, ASSESS ITS CONDITION, REPORT ON IT, AND THAT COMES WITH A COST.

IT'S INTENTIONALLY BROAD, AND I THINK THAT IT REPRESENTS THAT THE CITY OF YELLOWKNIFE WILL HAVE MORE ABILITY THAN MANY IN COMMUNITIES OF SIMILAR SIZE OR SMALLER TO GET MORE DETAILED, BECAUSE OF THE DATA WE HAVE ON HAND, AND THIS DOES ALLOW US TO BUILD INTO A MUCH MORE MATURE ASSET MANAGEMENT SCOPE FOR PRETTY ASSETS OF TRACK.

>> OKAY. THANKS. YEAH, I GUESS THAT JUST TELLS ME THAT IT'S A LITTLE BIT OF A MOVING TARGET.

IT JUST SEEMED FUNNY TO ME THAT THE SCOPE, THE WAY IT'S WORDED, IT LOOKS TO ME LIKE IT COULD INCLUDE VIRTUALLY ANYTHING.

BUT YEAH, I'M NOT GOING TO MAKE A BIG DEAL ABOUT, IT'S CERTAINLY NOT THE HILL TO DIE ON, AND CERTAINLY ON ESTABLISHED POLICY WHICH GIVES FLEXIBILITY TO STAFF TO DO THE WORK.

I THINK THAT'S IT FOR ME FOR QUESTIONS.

I WAS HAPPY WITH THE MEAT OF THE POLICY, AS MS. WOODWARD NOTED, UNDER SECTION 4 THERE.

THEY ALL SEEM LIKE BEST PRACTICE AND REASONABLE, SO HAPPY WITH IT. THANK YOU.

>> THANK YOU. ANY OTHER QUESTIONS, COMMENTS FROM COUNCIL? SEEING NONE.

WE WILL BRING THIS FORWARD FOR APPROVAL AT OUR NEXT COUNCIL MEETING, WHICH IS MONDAY, JUNE 14TH.

WE'VE GOT FIVE WEEKS IN MAY, A BIT OF A TIME DIFFERENCE.

THE NEXT TWO ITEMS ARE IN CAMERA.

[In Camera]

IF I CAN GET A MOTION TO MOVING CAMERA, MOVE BY COUNSELOR SMITH, SECOND BY COUNCILOR CONGA.

ANYBODY OPPOSE? SEEING NONE, WE CAN MOVE IN CAMERA, SO SEE EVERYBODY SHORTLY.

BUSINESS ARISING FROM IN CAMERA IS TO QUITE MEMBERS TO SERVE ON THE HERITAGE COMMITTEE.

SO LOOKING TO A POINT, GARRETT COCHRAN AND [INAUDIBLE] AS WELL AS TO UPDATE THE TERMS OF REVERENCE FOR THE HERITAGE COMMITTEE TO BE SIX MEMBERS OF THE PUBLIC.

AS WELL AS TO APPOINTS A MEMBER TO SERVE ON THE AUDIT COMMITTEE AND RECOMMENDATION IS TO APPOINTS ALL GUIDES TO THE AUDIT COMMITTEE, AND BOTH OF THOSE ITEMS WILL COME FORWARD TO COUNCIL FOR APPROVAL ON MONDAY, JUNE 14TH.

WITH THAT, WE'RE AT THE END OF OUR MEETING.

MOTION TO ADJOURN MOVED BY COUNCILOR SILVERIO SECOND BY COUNCIL MUFANDAEDZA, ANYBODY OPPOSE, SEEING NONE, SEE EVERYBODY AT 7:00 PM TONIGHT.

* This transcript was compiled from uncorrected Closed Captioning.

May 25, 2021 Governance & Priorities Committee

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